Executive Assistant in Melbourne, Australia

Executive Assistant

Date posted: 19 May 2024

Location: Melbourne, VIC, AU, 3122

Company: Orora Group

The Role

As the Executive Assistant to the Chief Financial Officer, Chief Strategy Officer & Chief People Officer, you will play a crucial role in supporting our executive leadership team and contributing to the overall success of Orora. The successful candidate will be a proactive and detail-oriented professional, capable of managing a wide range of administrative and executive support tasks. This role supports a global team, and will require you to occasionally work flexibly across international time zones.

Key Responsibilities

• Calendar Management: Efficiently manage the CFO, CSO & CPO’s schedule, coordinate meetings, and ensure timely attendance to key events.

• Communication: Serve as the primary point of contact between the CFO, CSO & CPO and internal/external stakeholders, demonstrating excellent written and verbal communication skills.

• Travel Coordination: Arrange and coordinate domestic and international travel itineraries, accommodations, and other logistics for the CFO, CSO & CPO.

• Document Preparation: Assist in the preparation and editing of reports, presentations, and financial documents.

• Confidentiality: Handle sensitive information with the utmost discretion and maintain a high level of confidentiality.

• Meeting Coordination: Plan and organize meetings, including preparing agendas, distributing materials, and recording minutes when required.

• Expense Management: Manage and reconcile expense reports in a timely and accurate manner.

• Special Projects: Undertake special projects and assignments as directed by the CFO, CSO & CPO.

About You

• Previous experience as an Executive Assistant or similar role, preferably supporting C-level executives

• Strong organizational and time-management skills with the ability to prioritize tasks effectively

• Excellent communication and interpersonal skills

• Proficiency in Microsoft Office Suite, particularly Outlook Calendar management and travel management systems

• Discretion and confidentiality are essential.

• Flexibility to work occasional after-hours that align with the French time zone

How to Apply

Click on the APPLY NOW link below.