Orora Packaging Solutions
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Executive Assistant
Date posted: 19 May 2024
Location: Melbourne, VIC, AU, 3122
Company: Orora Group
The Role
As the Executive Assistant to the Chief Financial Officer, Chief Strategy Officer & Chief People Officer, you will play a crucial role in supporting our executive leadership team and contributing to the overall success of Orora. The successful candidate will be a proactive and detail-oriented professional, capable of managing a wide range of administrative and executive support tasks. This role supports a global team, and will require you to occasionally work flexibly across international time zones.
Key Responsibilities
• Calendar Management: Efficiently manage the CFO, CSO & CPO’s schedule, coordinate meetings, and ensure timely attendance to key events.
• Communication: Serve as the primary point of contact between the CFO, CSO & CPO and internal/external stakeholders, demonstrating excellent written and verbal communication skills.
• Travel Coordination: Arrange and coordinate domestic and international travel itineraries, accommodations, and other logistics for the CFO, CSO & CPO.
• Document Preparation: Assist in the preparation and editing of reports, presentations, and financial documents.
• Confidentiality: Handle sensitive information with the utmost discretion and maintain a high level of confidentiality.
• Meeting Coordination: Plan and organize meetings, including preparing agendas, distributing materials, and recording minutes when required.
• Expense Management: Manage and reconcile expense reports in a timely and accurate manner.
• Special Projects: Undertake special projects and assignments as directed by the CFO, CSO & CPO.
About You
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Previous experience as an Executive Assistant or similar role, preferably supporting C-level executives
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Strong organizational and time-management skills with the ability to prioritize tasks effectively
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Excellent communication and interpersonal skills
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Proficiency in Microsoft Office Suite, particularly Outlook Calendar management and travel management systems
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Discretion and confidentiality are essential.
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Flexibility to work occasional after-hours that align with the French time zone
How to Apply
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