Executive Assistant

Job title:

Executive Assistant

Company

University of Bristol

Job description

The roleThe School of Education is seeking to appoint a well-organised and proactive Executive Assistant to provide administrative support to the Head of School and School Manager. Working as part of the Executive Team the role holder will provide support with booking national/international travel, complex diary management, arranging high level regional and national meetings, dealing with incoming communications via a variety of media, and undertaking desk-based research to inform the School’s decision-making processes.The role is full time and open ended.We offer flexible working, with a mix of working in the office (minimum of two days per week) and working from home, dependant on operational requirements.What will you be doing?The role holder will provide administrative support to the Head of School and School Manager, of which key tasks could include creating documents/reports from an outline brief, developing paper/electronic filing systems, spreadsheets, and web pages, dealing with queries on behalf of the Head of School/School Manager/Senior Academic(s), using and understanding central databases and information systems (ERP), servicing team/departmental meetings, following various Finance procedures, and working with a network of contacts to support their own work-related activities.Typical tasks could also include dealing with less routine queries/issues/requests, solving problems including more complex ones, acquiring knowledge of systems and processes required by the post, assisting with human resources processes in the School, and co-operating with/supporting colleagues within the team.You should apply ifWe would like to hear from you if you have experience of working autonomously in a busy and demanding environment (ideally within University administration), proficiency in Microsoft Office/email/web/general office systems, and an adaptable, flexible approach to meet the needs of senior managers/academics. Suitable applicants will be able to demonstrate a good knowledge of office procedures, experience of assessing and responding to non-routine work queries and using initiative to resolve problems/escalate, excellent written and verbal communication skills, proven ability to interact effectively at all levels with internal/external contacts, and a commitment to service quality and discretion.Additional informationFor informal quiries please contact:Toby Bristow – +44 (0)117 455 2387 –This advert will close at 23:59 GMT on Thursday 16th of May 2024.Our strategy and missionWe recently launched our to 2030 tying together our mission, vision and values.The University of Bristol aims to be a place where everyone feels able to be themselves and do their best in an inclusive working environment where all colleagues can thrive and reach their full potential. We want to attract, develop, and retain individuals with different experiences, backgrounds and perspectives – particularly people of colour, LGBT+ and disabled people – because diversity of people and ideas remains integral to our excellence as a global civic institution.£26,444 to £29,605 per annum

Expected salary

£26444 – 29605 per year

Location

Bristol Area

Job date

Sat, 04 May 2024 00:05:43 GMT

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