Board Coordinator

Job title:

Board Coordinator

Company

Legal & General

Job description

Company Description

Helping over ten million people around the world manage their savings, retirement plans and life insurance requires a lot of people behind-the-scenes. It’s up to us in L&G Group functions – which includes our tech and digital teams, Group Finance, HR, Risk and Corporate Comms to provide the essential support services that all areas of the business need, here in the UK and overseas. Simply put, we enable everyone at Legal & General to do what they do best. That means we’re helping to improve our customers’ lives, and contributing to the success of the business every day.

Job Description

This role is responsible for providing executive assistant and secretarial support to the Legal and General Assurance Society (LGAS) Limited Board and other Non-Executive Directors, excluding the Group Board, within the Group. This is a good role for someone looking to progress their executive assistant career, with an interest in Company Secretarial work.

What you will be doing:

• Provide Executive Assistant support to the Non-Executive Directors of LGAS, one of our primary operating subsidiary companies within the Group, and any other Non-Executive Directors, excluding the Group Board, within the Group as required. This would include booking travel arrangements and processing expenses.
• Provide a full range of secretarial and administrative support to the LGAS Board including; end to end arrangements and logistics of all Board meetings, including room bookings and catering, and support to the LGAS Company Secretary to arrange LGAS Board site visits, including managing logistics, booking travel and dinner arrangements and being the main point of contact on the day of the site visit for all logistical and generalist queries.
• Provide generalist administrative and secretarial support to the Group Secretarial team and subsidiary Boards, as required. This would include scheduling of future subsidiary Board and Committee meeting dates, uploading of Board papers to our secure board portal, creating document templates, management of Board Support mailbox and team intranet pages etc.
• Provide support to the Group Board Executive Assistant in the organisation and managing of Group Board and Committee meetings, including UK-based and international travel.
• Provide EA support to the Head of Group Secretariat, as required.

Qualifications

• Proven experience as a PA/EA Ability to juggle demanding tasks while working with complete professionalism and discretion at all times.
• A good knowledge of Microsoft Office applications, particularly Outlook, Word, Excel and PowerPoint as well as other administrative applications used within L&G from time to time.
• Requires flexibility and resilience to cope with demands, deadlines and pressures while remaining calm in role. Required to deal appropriately at Executive/Non-Executive Director level, with relevant pressures. Remains resilient and reliable under pressure.
• Excellent organisation skills. Experience and ability to prioritise busy workload, work to importance and deadlines and to be flexible in a continuously changing environment. Understanding of business strategy and objectives, governance processes and inter-relationships between different areas of the organisation.
• Capable of working alone and unguided, dealing with any situation that arises.
• Excellent written and verbal communication, professional at all times and appropriate for dealing with senior stakeholders within the organisation.
• Able to accept and give clear instruction.
• Able to apply discretion and maintain confidentiality at all times.

Additional Information

When you commit to Legal & General, we’ll commit to you too. That means we’ll recognise and reward your hard work, your performance and your contribution.

If you join us, you’ll get access to some great benefits, including private medical insurance, at least 25 days holiday (excluding bank holidays), a generous pension scheme, life assurance, and Income Protection. You can participate in our electric car scheme, which offers employees the option to hire a brand new electric car through tax efficient salary sacrifice. We’re also proud to offer competitive family leave.

You’ll have the opportunity to participate in our annual, performance-related bonus plan and valuable share schemes. And then there are the many discounts we offer that you can take advantage of – both for our own products and at a range of high street stores and online offerings.

The brand with the brolly is choosing today to change tomorrow.

Since 1836, we’ve grown to become one of the world’s largest asset managers, homebuilders, pension providers and insurance brands.

We’re all here to improve the lives of our customers, build a better society for the long term, and create value for our shareholders – helping to shape a better future for society and the planet.

We need people who share our ambitions, agility and entrepreneurial spirit to help us do it.

At L&G, you’ll find a balance that helps you be your best. Empowered by hybrid working, we’re supported by technology and workplaces that enable us to work effectively wherever we are. We come together in offices to collaborate and connect, and use time at home for individual, focused activities. And, when we achieve great things, we celebrate our success and reward strong performance.

Today, there’s over 10,000 of us, working towards our mission, with plenty of opportunities to grow your career as we grow L&G. Will you join us?

Great minds don’t have to think alike, so we welcome voices from all backgrounds. Bringing together people with different life experiences helps us build empathy with our customers and drive innovation.

We don’t just talk about it, we actively promote diversity and equitable opportunities for all. That means our employment decisions are made without regard to race, colour, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability or protected veteran status. In fact, we embrace every dimension of diversity to reflect the customers and communities we serve.

We think it’s important to create an inclusive environment where we can all belong, contribute and drive progress, where you can develop and grow, and be empowered. We want you to use your voice to help us build a better tomorrow.

We all work differently, and have different needs, which is why. we’re always open to discussing flexible working arrangements. Likewise, we’re committed to finding reasonable accommodations for candidates with specific needs during our recruiting process.

So whoever you are, wherever you are, whatever your story, we’d love to hear from you.

Expected salary

£32900 – 52200 per year

Location

London

Job date

Sat, 16 Mar 2024 23:59:18 GMT

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