Analyst/ Senior Analyst – P2P Buying Desk

Job title:

Analyst/ Senior Analyst – P2P Buying Desk

Company

Eli Lilly

Job description

At Lilly, we unite caring with discovery to make life better for people around the world. We are a global healthcare leader headquartered in Indianapolis, Indiana. Our employees around the world work to discover and bring life-changing medicines to those who need them, improve the understanding and management of disease, and give back to our communities through philanthropy and volunteerism. We give our best effort to our work, and we put people first. We’re looking for people who are determined to make life better for people around the world.Job DescriptionJOB TITLE: Buying Desk AnalystREPORT TO: P2P Group Senior ManagerLOCATION: Cork, IrelandOverview:At Lilly, we make a difference for people the world over by discovering, developing and delivering medicines that help people live longer, healthier and more active lives. Central to all that we do are our talented and motivated professionals, circa 500 of whom are based at our Global Business Solutions centre in Little Island, Cork. There we boast vibrant workforce made up of over 35 nationalities, speaking over 27 languages.Established in 2010 to gain efficiencies in areas such as General Accounting, Purchase to Pay and Order to Cash, the GBS Cork quickly excelled in its financial mandate, allowing the Cork leadership to ask, how can we apply these processes to other areas of the business? And so the GBS we have today was born, still leading in finance, but also evolving and expanding into diverse Business Service functions including Customer Meeting Services, Global HR Data Management, Medical Information and more to come on stream across 2018 and 2019.This, along with the current physical expansion of the Little Island campus, means there has never been a more exciting time to be part of the GBS story! Mirroring the existing Island House building, the new Island Hall facility will extend our overall capacity to in excess of 1000 employees where Lilly will continue to offer a premium workspace across both buildings, complete with healthcare, pension and life assurance benefits, subsidised canteen, wellbeing facilities, travel subsidies, car-pooling incentives, bike to work scheme, on-site parking and much more.At the GBS, it’s not just about what we do today, but how we can continuously improve and innovate for present and future operations. We view the development of our highly skilled workforce in much the same way and want to grow your role into an empowering and fulfilling career here at Lilly. Therefore, with the sole purpose of employee progression, weekly Manager 1:1s, a dedicated Learning & Development service and Educational Assistance schemes all await you.Above all, it’s about being part of an open, welcoming and inclusive culture, one that is further enhanced by the dedication of our committees – Culture Club, Diversity & Inclusion, Sports & Social, Corporate Social Responsibility, Health Safety & Environment and Food.PurposeThe role of a Buying Desk Analyst is to facilitate all non-automated Purchase requests. The Analyst will assist in validating, creating, and managing purchase requisitions as a centralised function and be the gatekeeper for data quality checks, compliance (SOX, GT) and provide dedicated support and training to the Lilly end user. The Analyst role will incorporate Analytical activities to assist in alignment to Procurement strategy and ensure Sourcing procedures have been followed for high value PurchasesKey ResponsibilitiesValidation of Commodity Codes on High Value Purchase Requisitions to ensure compliance with Procurement StrategyPromote Buying channel utilization by ensuring suitable Category strategy is chosen on Purchase Requisition and relevant Buying Catalogs are utilized when relevant.Validate Requisition on compliance with Down-Payment and Global Transparency RequirementsReduce PO Leakage by ensuring Preferred Vendor selection is utilizedMaintain relationship with Procurement function sharing analytical detail of Category Utilization and potential improvements on Guided Buying ProcessUnderstand and maintain expert level of business/process knowledge on Non MRP Purchasing and processing, creation of required purchase requisitions and Purchase OrdersComplete PO maintenance requirementsBe seen as a “go-to” information resource for other team membersReview key metrics and communicate to managers to ensure KPIs are being met.Support training of new team membersIdentify, and work with the P2P team to identify, key process improvementsProvide P2P Management with reports reflecting Purchasing metrics, monthly, quarterly, and ad hoc.Work with Global Process Owner for P2P and other Zones to support P2P global projectsCoordinate the delivery of P2P process improvements within the GBS and globally as appropriatePerform quality reviews, root cause analysis and resolve issuesSupport to End-user for Troubleshoot problems/issues with Requisitions/Purchase OrdersProvide Testing support for new ERP Functionality and standard ERP updatesParticipate on projects related to process improvement or integration as the SME and share best practices across P2P and Procurement global functionsImplement process improvements related to area and deliver additional training to End-user on an ongoing basis.Ensure processes are aligned with global processes unless deviations are necessary for legal or regulatory reasons.Review and update Process Flows/SOPs/Job Aids as neededProvide back-up activities for team members as needed.Ensure controls are maintained and in compliance with corporate policies.Establish and maintain Business partnering with Procurement Sourcing organization.ComplianceUnderstand and follow all compliance policies, laws, regulations and The Red Book.Ensure adherence to all document retention requirements in line with Lilly Global Record Retention Schedule and any applicable local legal requirements, including filing, storing, archiving, and destroying documents at the end of the record retention periodEnsure all SOx and Operational controls are completed and followed to level required and within agreed timeframe.Integrate compliance into daily activities.Comply with any corrective actions.Cooperate with investigations, monitoring and audits.Minimum Qualification Requirements:Business qualification with an accountancy focus at degree level or aboveSix Sigma and/or Proven track record with in house projectsAble to communicate change effectively across different levels of the organization.Effective team member with ability to work across a diverse and cross-functional work group.Must be flexible and adaptable to changeGeneral business/functional knowledgeAdvanced proficiency in using Microsoft Office software (Excel, Word, etc.)Demonstrate strong interpersonal, written and oral communication skillsAdvanced Research, analytical and issues resolution skillsMust be able to multi-task and work well under pressureDevelop good relationships with various levels of personnel in Lilly’s Financial/Sourcing organization and third party service providersCompliance and controls experience.Strong research and issues resolution skillsExcellent active listening skills with effective verbal skills to respond to customers with a rational and empathetic manner.Able to work under pressure, juggling short deadlines, multiple priorities and concern for maintaining standards.Good time management skills.Proficient with Microsoft Office software (Excel, Word, Power Point etc…)Desirable:Previous experience in in P2P, Procurement, Finance or Supply chain admin rolesSAP/ARIBA Experience (including Purchasing modules)Excel data AnalysisCompliance and controls experience an advantageSecond European Language.Eli Lilly and Company, Lilly USA, LLC and our wholly owned subsidiaries (collectively “Lilly”) are committed to help individuals with disabilities to participate in the workforce and ensure equal opportunity to compete for jobs. If you require an accommodation to submit a resume for positions at Lilly, please email Lilly Human Resources ( [email protected] ) for further assistance. Please note This email address is intended for use only to request an accommodation as part of the application process. Any other correspondence will not receive a response.Lilly does not discriminate on the basis of age, race, color, religion, gender, sexual orientation, gender identity, gender expression, national origin, protected veteran status, disability or any other legally protected status.#WeAreLilly

Expected salary

Location

Cork

Job date

Thu, 28 Mar 2024 23:12:23 GMT

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