ToR for Developing Video Documentary on Project Activity

Rational of the assignment

Handicap International implementing this project with an aim to enhance protection and dignity among the crisis-affected population – vulnerable refugees and host community members (including persons with disabilities, women and the elderly) in Cox’s Bazar through inclusive Rehabilitation, Protection, Sexual and Reproductive Health (SRH), Psychosocial Support (PSS), and Basic Health Care services.

HI planned to develop a video documentary on disability inclusion aspect of the project during the implementation period of September 2023 to August 2024. This documentary will be used for education and advocacy purposes. In one hand this video documentary will support to educate the community about the challenges faced by Persons with disabilities and the importance of inclusive practices as well as breakdown of stereotypes and misconceptions. On the other hand, this documentary can be used to advocate for positive changes both in authority and community level. In addition, it will support to empower and inspiration for person with disabilities by showcasing strengths and abilities of person with disability.

Objectives of the assignment

The primary objective of this assignment is to produce 3 short audio-visual documentation (2 minutes, 5 minutes, and 10 minutes long commercial style) of the project approach, accomplishments, and lessons learned capturing the voices of direct and indirect beneficiaries and the good practices of the project.

This assignment aims specifically –

1. To capture the audio-visual of HI service provision activities, emphasizing the inclusion of persons with disabilities, older persons, and other at-risk groups of people among Rohingya or host communities.
2. To gather feedback from beneficiaries to evaluate the impact of HI services.
3. To amplify the key messages that aim to influence relevant stakeholders, such as humanitarian actors, sector leaders, policymakers, I/NGO leaders, and community leaders.
4. To demonstrate progress towards achieving the “Program Objective” as the provision of HI services is leading to improved protection and a more dignified life for beneficiaries.

Key message

The audio-visual documentary developed under this assignment will focus on the following key messages while capturing the programmatic interventions under the objectives laid out in the project –

• Integrate functional Rehabilitation services into the mainstream healthcare system at all level including primary, secondary and tertiary level.
• Incorporate and introduce MHPSS services to the health system network to improve accessibility and understanding.
• Aware community people and leaders about protecting the rights of the persons with disabilities to avail an inclusive society.
• To ensure a coordinated and effective humanitarian response, all service-providing actors will adhere to the IASC guidelines for including persons with disabilities in humanitarian actions.
• Disaster risk reduction interventions should be disability inclusive adhering to the Sendai framework.

Scope of work

The consultant is expected to address this assignment through the following activities with close collaboration of project team and communication unit of HI:

Preparatory stage:

• Reviewing all project relevant documents such as project proposal, narrative reports, project evaluation (if any), case stories and research reports (if any) to understand the approach, interventions and results/ impacts of the project.
• Developing a storyboard/script for the video documentary and share with HI management for review and approval.
• Identifying relevant characters, project participants, beneficiaries and/or stakeholders to be interviewed.
• Identifying specific project interventions to capture.
• Working out the field visit plan in detail jointly with HI project team and communications unit
• Coordinating with project team, logistics and communications for better execution of the plan.

Filming:

• Visiting multiple locations (according to the plan and agreement with HI team) with all necessary audio-visual equipment along with relevant technical experts to capture the audio-visuals of project interventions, individuals and B-roll footages.
• Capturing audio-visual footages of the different stages of the project interventions, including interviews with the project team, beneficiaries, community members and any other stakeholders.

Post filming stage:

• Editing all the audio-visual footage to create a final video documentary in 3 different versions, respectively of approximately 02, 05 and 10 minutes.
• Sharing draft versions of the products to HI for their review and inputs.
• Incorporate branding and messaging that aligns with HI’s values and mission
• Including ‘sign language’ interpretation and ‘subtitles’ in the video footages.
• Including ‘audio description’ for the background video frames that does not contain any description to allow the video documentary be accessible by the persons with visual impairment.
• Submitting the final video documentary (3 versions) in a format that is compatible with different platforms and devices

Deliverables
The videographer will deliver the following:

• A storyboard/script for the video documentary
• Raw footage of the different stages of the project
• Three final edited (accessible) video documentaries
• Version of the final video that is compatible with different platforms and devices

For details, you can see the detailed Terms of Reference (ToR)

How to apply

Application process

• To apply, interested applicants must send an email containing:
  • Cover letter and CV (maximum 4 pages) with references
  • TIN Copy, NID copy
• If the applicant is a company, they must also provide the following documents:
  • Company profile(s)
  • Documentation of legal status, including registration as a company
• Last TAX Submission Copy (Mandatory for Both Individual and Firm)
• Bank Solvency Certificate (optional for both individuals and companies)
• Insurance certificate (optional for both individuals and companies)
• Applicants must include a technical and financial proposal (maximum 15 pages) that outlines proposed methodologies and schedule.
• The financial proposal should cover all the necessary costs
• Quoted price should include VAT and TAX following government rules. If any amount is excluding VAT and TAX, it should be shown with a necessary breakdown.
• Payment conditions should be clearly mentioned in the financial offer.
• Bank details, including the name of the account, bank name, branch, swift code, etc., must be provided.
• Proposals must be submitted in BDT.
• Interested consultants who meet the requirements should submit a proposal by 21/07/2024 (11.59 PM BGD Time)

Applications that do not include the above will be considered administratively non-compliant and will not be evaluated further

Online Bid Submission address:

Send a digital file in the form of an email* sent to the dedicated email address: log.cox@bangladesh.hi.org ; with the tender reference “Developing Video Documentary on Project Activity, PD-UKHI-01204” in the subject).

*If the file is too big to fit into 1 email (limit 15MB per email), bidder should split the submission into multiple emails. Please include numbering also in the subject.