Shipping Coordinator (PSS) in Melbourne, Australia

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins works with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate. Eurofins believes it is a global leader in food, environmental, pharmaceutical and cosmetics products testing and in agroscience CRO services. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, CDMO, advanced material sciences and in the support of clinical studies.

In over just 30 years, Eurofins has grown from one laboratory in Nantes, France to over 62,000 staff across a network of more than 1000 independent companies in over 62 countries and operating more than 900 laboratories. Eurofins offers a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products, as well as providing innovative clinical diagnostic testing services, as one of the leading global emerging players in specialised clinical diagnostics testing.  In 2022, Eurofins generated total revenues of EUR € 6.515 billion, and has been among the best performing stocks in Europe over the past 20 years.

Eurofins BioPharma Product Testing Australia / New Zealand provides contract GMP testing to human and animal pharmaceutical, biotechnology, medical device and complimentary medicine manufactures, as well as an extensive range of SPF and other cosmetics testing, both in-vitro and in-vivo in accordance with a range of local and international standards. The range of testing includes microbiological and chemistry on raw materials, in process and finished products, complemented by product formulation services. We operate out of sites in Sydney, Melbourne, Brisbane and Auckland, which are all GMP licensed by local regulators and are accredited to ISO 17025.  In addition to the provision of world class analytical testing, the laboratories also provide consultative services to their clients made available by a team of highly qualified scientists.

The Shipping Coordinators primary responsibility is to Coordinate the routine and ad-hoc shipment(s) of inbound and outbound materials such as but not limited to semi-finished product, drug substance, drug product, reference reagents/standards, cell banks, QC samples and other associated materials to local and/or international locations.  Shipments usually require full cold chain management and may require validated shippers and/or management of temperature tracking devices.

The Shipping Coordinator will be the central point of contact for staff requiring material shipping at Melbourne. The Shipping Coordinator will liaise with Supply Chain and Global Logistics personnel for international and GMP shipments.

Duties will include but are not limited to:

• Coordinate transport and pre-packing of manufactured materials and samples for GxP and non-GxP purposes.

• Receive the pre-packed materials and samples and pack it accordingly following the requirements for both GMP and non-GMP purposes. 

• Coordinate and check transport companies. Make sure they follow Client transport requirements before shipping any materials or samples.   

• Support GMP transit storage facilities and inventories. 

• When shipping activities are occurring in the warehouse and loading bay ensure they are kept clean and in a safe state in accordance with all warehouse OH&S requirements 

• Ensure export trade compliance including adherence to Trusted Trader and Known Consignor Programs. Support relevant teams to complete their IATA forms if required.  

• Ensure warehouse and distribution activities are GxP compliant where applicable. 

• Maintain and update accurate inventory records in the Inventory Management System. 

• Ensure stocktaking and other inventory control is maintained.  

• Ensure correct storage and handling for dangerous goods and ambient/cold chain items. 

• Review logistics volume planning and coordinate/request bookings as required with global logistics for both domestic transport bookings and international transport bookings.  

• Shipping Coordinator may be involved in developing 3 month rolling forecasts.

• Processing & entering bookings with accuracy Liaise with transport companies to ensure delivery times

• Liaise with end users by managing emails, queries & general correspondence

• Converse with transport companies and end users to provide an estimated time of arrival &     unforeseen delays in a timely manner

• Receipt direct and indirect materials within the inventory management system and ensure Purchase Order non-conformances are documented appropriately.

• Manage waste collection if needed. (Example: waste certificates)

• Coordinate courier bookings to ensure customer delivery requirements are met.

• Ensure warehouse consumables are managed appropriately.

• Assist with data collection and reporting of Logistic KPI’s

• Data entry into SAP and Microoft Office as needed

• Keeping work  areas clean, organised, neat and tidy,

• Compliance with the client sites OHS / QA Systems and regulatory requiremens.

• Assisting in the development and implementation of continuous improvement project activities,

• Other duties as required

• Act in accordance with the Eurofins Code of Ethics, and all other relevant policies and procedures, as updated from time to time.

• Degree trainee or TAFE certificate in an appropriate scientific / logistics field (Scientific industry experience may be used in lieu of Degree trainee or TAFE certificate).

• Relevant exposure and knowledge of Good Laboratory Practice (GLP) and Good Manufacturing Practice (GMP).

• Good team player, organised, accurate, have strong documentation skills and the ability to prioritize tasks effectively

• Familiarity and proficiency in Microsoft Office Suite (Excel, Word, Outlook) and SAP

• Flexible, adaptable to changing priorities

• Passionate about quality and customer service

• Good communication skills both internally and externally. Capable of collaborating with cross-functional teams

• Ability to work independently, solve problems, and handle multiple responsibilities in a fast-paced environment

All candidate CV’s and cover letter’s will be reviewed, however please note that we are not always able to respond to every expression of interest submitted.  

This opportunity is only open to candidates who are eligible to work in Australia/New Zealand, and already have work rights or an appropriate working visa.