Shipping Coordinator in Melbourne, Australia

Eurofins Scientific is an international life sciences company, providing a unique range of analytical testing services to clients across multiple industries, to make life and our environment safer, healthier and more sustainable. From the food you eat, to the water you drink, to the medicines you rely on, Eurofins works with the biggest companies in the world to ensure the products they supply are safe, their ingredients are authentic and labelling is accurate. Eurofins believes it is a global leader in food, environmental, pharmaceutical and cosmetics products testing and in agroscience CRO services. It is also one of the global independent market leaders in certain testing and laboratory services for genomics, discovery pharmacology, forensics, CDMO, advanced material sciences and in the support of clinical studies.

In over just 30 years, Eurofins has grown from one laboratory in Nantes, France to over 62,000 staff across a network of more than 1000 independent companies in over 62 countries and operating more than 900 laboratories. Eurofins offers a portfolio of over 200,000 analytical methods to evaluate the safety, identity, composition, authenticity, origin, traceability and purity of biological substances and products, as well as providing innovative clinical diagnostic testing services, as one of the leading global emerging players in specialised clinical diagnostics testing.  In 2022, Eurofins generated total revenues of EUR € 6.515 billion, and has been among the best performing stocks in Europe over the past 20 years.

Eurofins BioPharma Product Testing Australia / New Zealand provides contract GMP testing to human and animal pharmaceutical, biotechnology, medical device and complimentary medicine manufactures, as well as an extensive range of SPF and other cosmetics testing, both in-vitro and in-vivo in accordance with a range of local and international standards. The range of testing includes microbiological and chemistry on raw materials, in process and finished products, complemented by product formulation services. We operate out of sites in Sydney, Melbourne, Brisbane and Auckland, which are all GMP licensed by local regulators and are accredited to ISO 17025.  In addition to the provision of world class analytical testing, the laboratories also provide consultative services to their clients made available by a team of highly qualified scientists.

• Position open to experienced Shipping/Warehouse Coordinators or recent Graduates with GMP experience looking for more exposure

• Full-time, permanent position

• Located in Melbourne CBD

The Shipping Coordinator will be responsible to Coordinate the routine and ad-hoc shipment(s) of inbound and outbound materials such as but not limited to raw materials (including site to site materials and direct to site), semi-finished product, drug substance, drug product, reference reagents/standards, cell banks, QC samples and other associated materials to local and/or international locations.  Shipments are for GxP and non GxP materials which usually require full cold chain management with validated temperature management.

This role will be based out our clients new GMP R&D facility, located in Melbourne’s CBD. 

The Shipping Coordinator will be the central point of contact for staff requiring material shipping from the site. The Shipping Coordinator will liaise with Supply Chain and Global Logistics personnel for international and GMP shipments.  Training will be provided.

Reporting to the Warehouse Supervisor, the role will focus on:

• Coordination of transport and pre-packing of manufactured materials and samples for GxP and non-GxP purposes.

• Receive the pre-packed materials and samples and pack it accordingly following the requirements for both GMP and non-GMP purposes. 

• Coordinate and check transport companies to make sure they follow transport requirements before shipping any materials or samples.   

• Support GMP transit storage facilities and inventories and ensure warehouse and distribution activities are GxP compliant where applicable. 

• When shipping activities are occurring in the warehouse and loading bay ensure they are kept clean and in a safe state in accordance with all warehouse OH&S requirements 

• Ensure export trade compliance including adherence to Trusted Trader and Known Consignor Programs. Support relevant teams to complete their IATA forms if required.   

• Maintain and update accurate inventory records in the Inventory Management System and ensure stocktaking and other inventory control is maintained

• Ensure correct storage and handling for dangerous goods and ambient/cold chain items. 

• Review logistics volume planning and coordinate/request bookings as required with global logistics for both domestic transport bookings and international transport bookings.  

• Shipping Coordinator may be involved in developing 3 month rolling forecasts.

• Processing & entering bookings with accuracy. Liaise with transport companies and coordinate courier bookings to ensure delivery times and customer requirements are met.

• Liaise with end users by managing emails, queries & general correspondence

• Converse with transport companies and end users to provide an estimated time of arrival & unforeseen delays in a timely manner

• Receipt direct and indirect materials within the inventory management system and ensure Purchase Order non-conformances are documented appropriately.

• Manage waste collection if needed. (Example: waste certificates)

• Ensure warehouse consumables are managed appropriately.

• Data entry into SAP and Microsoft Office as needed and assist with data collection and reporting of Logistic KPI’s

As an important role within Eurofins BioPharma Product Testing, the following selection criteria are essential for success:

• Qualifications in inventory management and/or logistics

• Previous GMP experience

• Demonstrated distribution and warehousing experience preferably in a manufacturing or related environment

• Knowledge of GMP, GDP and GWP in a warehouse environment

• Good knowledge of inventory management systems (SAP Systems)

• Willing to operate in a flexible manner and be able to switch priorities at short notice.

• Good team player, organised, accurate, have strong documentation skills.

• Demonstrate problem solving in delivering process and analytical understanding.

• Good understanding of requirements for working in a GMP environment.

• Ability to quickly learn new processes.

Please note: Current Eurofins employees should first speak with their Business Unit Manager before submitting an application for this position.

We will be reviewing applications as they are received, so if you believe you are ready for this exciting, challenging and rewarding position please apply as soon as possible by submitting your resume and a cover letter that outlines your interest and suitability for the position.

This opportunity is only open to candidates who are eligible to work in Australia/New Zealand, and already have work rights or an appropriate working visa.