Senior Executive Assistant

Job title:

Senior Executive Assistant

Company

BDO

Job description

Senior Executive AssistantDepartment: Corporate HospitalityEmployment Type: Full TimeLocation: DublinDescriptionBDO Ireland has an excellent opportunity for an experienced and professional Senior Executive Assistant to join our growing business.BDO is one of the world’s leading accountancy and advisory organizations. We have clients of all types and sizes, in every sector, but that’s only part of the story!We are seeking a Senior Executive Assistant to provide five-star service to our Managing Partner. This is an excellent opportunity to contribute and grow in a leading professional services firm. The successful candidate will demonstrate excellent organisational and communication skills coupled with a ‘can-do’ attitude. They will not only act as a Senior Executive Assistant but will also help manage and coordinate key project groups and Senior Level meetings.Key Responsibilities

• Diary Management: Efficiently manage the calendar of the Managing Partner, scheduling meetings, appointments, and events with meticulous attention to detail.
• Correspondence Handling: Swiftly and efficiently filter and prioritize all incoming correspondence, ensuring critical communications are addressed promptly.
• Travel Coordination: Arrange and manage travel logistics for the Partner Group, including flights, accommodations, and itineraries.
• Communication Management: Draft, review, and send communications on behalf of the Managing Partner, maintaining a professional tone and ensuring accuracy.
• Meeting Coordination: Plan, prepare, and coordinate key leadership meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Project Assistance: Assist in various projects as needed, driving the automation of processes and systems to enhance efficiency.
• Financial Liaison: Work closely with the finance team to ensure timely payment of invoices and reconciliation of credit card statements.
• Administrative Support: Provide comprehensive administrative and clerical support, including document management, filing, and office supply maintenance.
• Confidentiality: Handle sensitive information with the utmost discretion and always maintain a high level of confidentiality.
• Stakeholder Liaison: Act as a point of contact between the Managing Partner and internal/external stakeholders, fostering strong professional relationships.
• Event Planning: Assist in the planning and execution of company events, conferences, and team-building activities.
• Research and Reporting: Conduct research and prepare reports as needed, providing insights and recommendations to support decision-making.

Skills, Knowledge and Expertise

• Interpersonal and Organizational Skills: Exceptional interpersonal, organizational, and time management abilities.
• Communication Skills: Excellent written and verbal communication skills, with a professional and articulate manner.
• Experience: Minimum of 3 years’ experience in a similar executive support role.
• Professionalism: Confident and articulate, capable of representing the company and interacting with clients and executive staff at the highest levels.
• Multitasking Ability: Proven ability to manage multiple tasks simultaneously, with outstanding attention to detail.
• Technical Proficiency: Strong IT skills, with proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Outlook.
• Problem-Solving: Strong problem-solving skills, with the ability to anticipate needs and take proactive steps to address them.
• Confidentiality: Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Adaptability: Flexibility to adapt to changing priorities and work effectively in a fast-paced environment.
• Initiative: High level of initiative and self-motivation, with a proactive approach to tasks and responsibilities.
• Team Collaboration: Ability to work collaboratively with team members across various departments, fostering a cooperative and supportive work environment.
• Attention to Detail: Meticulous attention to detail, ensuring accuracy and thoroughness in all tasks and communications.

BenefitsIncome

• Competitive salary
• Travel Green Allowance Voucher
• Employee referral scheme – “refer a friend”.
• Pension scheme

Health

• Mini Health Assessments
• Digi Doc
• Group health schemes
• Life Assurance
• Cycle to Work scheme
• CSR, Sports and Social and Wellness Committees
• On site gym

Career

• Career Progression
• BDO Learning & Development programme
• Coverage of professional subscription

Leave

• Together Anywhere Leave
• Annual Leave Purchase Scheme
• Adoptive Leave Increase

Location

• Free breakfast every day
• State of the art office
• Central location
• On site café
• On site complementary barista

Expected salary

Location

Dublin

Job date

Thu, 03 Oct 2024 02:02:08 GMT

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