Research Finance Administrator 3 (Remote Eligible)

Department of Bioengineering, School of Engineering and School of Medicine

Department of Bioengineering

Stanford Bioengineering seeks to create a fusion of engineering and the life sciences, promoting the development of new biomedical technologies, therapies, and scientific discovery through research and education. Jointly supported by the Schools of Medicine and Engineering, we include, in a single department, research and teaching programs that embrace biology as a new engineering paradigm and apply engineering principles to medical problems and biological systems.

The Department of Bioengineering is seeking a Research Finance Administrator 3 to provide leadership and support of proposal preparation and post-award activities for a large and diverse set of complex, federal and non-federal sponsored research projects, involving multiple sub-awards, principal investigators, and/or cross-school initiatives. You will work with diverse funding sources from sponsored grants to foundation grants and industrial contracts. In this role, you will have the opportunity to work shoulder to shoulder with faculty, researchers, and lab staff, sharing your financial expertise and guidance to ensure research funds are maximized and spent appropriately. You will play a critical role in advancing the unique mission of this exciting department. The role will also provide an opportunity to mentor staff and lead process-improvement projects.

This position is eligible for remote work. The Research Finance Administrator 3 (RFA3) has an option to be remote, hybrid, or entirely in the office. The RFA3 will be asked to attend certain in-person work events during the year regardless of remote status.

Are you looking for a finance-centered role that will provide independence, the opportunity to build on and share your expertise though important, mission-driven work with faculty and staff? Then this could be the right place for you! To be successful in this role you will need to bring: 

In this role, you will:

• Program management and process / policy improvement and documentation
• Various grant management (training grant management, pre-award and grant submission expertise in addition to post-award finance experience.
• Prepare complex proposals within parameters of sponsored and non-sponsored research guidelines.
• Oversee and communicate submission process, both paper and electronic; resolve issues relating to proposal preparation and submittal process.
• Develop, prepare, revise, and finalize project budgets, and provide budget justification; obtain cost sharing commitment and support. Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries; advise of new regulations.
• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
• Develop and communicate reports supporting project status; create forecasting models, scenarios, and decision aides.
• Manage contract closeout process and audit inquiries; submit final reports and certificates.
• Interpret complex university and government policies (FAR, Cost Accounting Standards, Office of Management and Budget circulars, sponsored guidelines, etc.) for project and university personnel and help guide other staff in interpreting complex policies.
• Identify and implement process improvements. Participate in and lead cross campus projects. Train and advise on issues requiring specific technical expertise.
• Oversee and review work of other staff. May supervise, train and mentor other staff.
• May participate as a mentor and provide cross-training as needed.
• Initiate and participate in gift handling. Develop PTA, initiate GT, and oversee expenditures to ensure compliances to fulfill donor’s intent.
• Manage and oversee designated awards; advice on spending and commitment activity to ensure appropriate spending according to Stanford policies and guidelines.
• Other duties may be assigned

Education & Experience (Required): 

Bachelor’s degree and five years of job related experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities (Required):

• Expert knowledge and fluency of governmental regulations (e.g. FAR, A-21, A-110, A-133, CAS).
• Knowledge and ability to understand, interpret, and communicate university policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. Strong accounting skills; knowledge of accounting principles.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Strong knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Expert in project management, including managing international collaborations and complex multi- sub award contracts.
• Knowledge of personnel management, including proposing effort for and training and hiring of students, post-doctorals, academic appointments, regular staff, bargaining unit staff, and consultants, along with the circumstances appropriate for each type of position.
• Extreme attention to detail.
• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Excellent time management and organizational skills.

Certifications and Licenses:

• Cardinal Curriculum I and II must be completed to remain in this position.
• Certified Accountant or Auditor, MBA, project management certification, or similar credential desired.

Education & Experience (Desired):

• Five to seven years of experience with academic research/sponsored project administration & pre-award grant submission experience.
• Stanford experience focused on sponsored projects a plus

PHYSICAL REQUIREMENTS*:

• Frequently sit, grasp lightly, use fine manipulation and perform desk-based computer tasks, lift, carry, push and pull objects weighing up to ten pounds.
• Occasionally stand, walk, grasp forcefully, use a telephone, write by hand and sort and file paperwork or parts.
• Rarely lift, carry, push and pull objects weighing 11-20 pounds.

WORK STANDARDS:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University’s Administrative Guide, http://adminguide.stanford.edu.

Pay Range:

This role is open to candidates anywhere in the United States. Stanford University has five Regional Pay Structures. The compensation for this position will be based on the location of the successful candidate.

The expected pay range for this position is $83,555 to $117,329 per annum for remote positions.

The expected pay range for this position is $116,489 to $133,909 per annum for positions in Stanford Work Locations.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

Why Stanford is for you:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more!

How to Apply:

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application. The cover letter should briefly describe why you believe you are a good fit for this position.

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a contact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time
• Job Code: 4483
• Employee Status: Regular
• Grade: I
• Requisition ID: 105284
• Work Arrangement : Remote Eligible

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