Recruitment Administrator

Job title:

Recruitment Administrator

Company

Hero Recruitment

Job description

Recruitment Administrator – Ideal for Graduates in HR, Marketing, or BusinessLocation: Galway onsiteType: Full-timeAre you a recent graduate in HR, Marketing, or Business looking to launch your career in recruitment and talent acquisition? Do you thrive in a fast-paced, dynamic environment where you can apply your skills in administration, process management, and business operations?We are looking for a highly organised, tech-savvy, and proactive Recruitment Administrator to support our growing STEM recruitment agency. This is an exciting opportunity to gain hands-on experience in recruitment, HR, compliance, client support, and business operations—all while working in a high-performing, results-driven team.If you are an ambitious graduate with a keen interest in recruitment, HR, or business administration, this role will give you the training, exposure, and career progression opportunities to succeed.Key Responsibilities:Onboarding & Employee Support

• Manage the onboarding process for new hires, ensuring a seamless experience.
• Issue contracts and coordinate all onboarding documentation.
• Set up IT systems (laptop, mobile, CRM, email, SharePoint, email signature, system integrations).
• Oversee and track new employee training, ensuring all required learning is completed.

Recruitment Operations & Internal Hiring

• Advertise job openings on LinkedIn, Indeed, company website, and social media.
• Screen applications, schedule interviews, and conduct first-round candidate screening.
• Manage candidate communication.

Systems & Technology Management

• Act as a subject matter expert (SME) for our CRM (Tracker)—managing reports, compliance, automated messaging, templates, and metrics.
• Stay updated on new CRM features and ensure team adoption.
• Support internal IT systems: Power BI, LinkedIn Recruiter, Adobe, SharePoint, Excel, PowerPoint, Word, Outlook, and Teams.
• Liaise with external IT and software providers for troubleshooting and system updates.

Data & Reporting

• Prepare weekly, monthly, quarterly, and annual reports using Excel and PowerPoint.
• Create graphs, dashboards, and visual presentations for internal and board meetings.

Client & Contractor Support

• Send Terms of Business via Adobe for e-signature and follow up.
• Handle client onboarding, ensuring contracts, insurance, agency licences, and compliance documents are in place.
• Support the Contractor Care Program, including onboarding, renewals, and compliance checks.

Facilities & Office Management

• Order office supplies and manage shared spaces.
• Coordinate with cleaning services and handle tenant queries.
• Oversee Health & Safety drills and compliance.

Compliance & Process Improvement

• Maintain and update training materials, policies & procedures.
• Handle GDPR queries and compliance requirements.
• Assist in the renewal of the agency licence.
• Conduct market research for the Contractor Hourly Rate Guide.
• Administer Net Promoter Score (NPS) and SurveyMonkey feedback from candidates.

Learning & Development

• Support L&D and process improvements, helping the team adopt new tech and enhance workflows.
• Identify and close gaps in individual learning needs within the team.

General Administration

• Handle general company queries and applications via email.
• Order from and manage external suppliers.

Who You Are:Graduate in HR, Marketing, Business, or a related field – This role is ideal for entry-level candidates with a strong interest in recruitment and business operations.
Highly Organised & Detail-Oriented – You thrive in a structured environment and enjoy managing multiple tasks.
Tech-Savvy – You pick up new systems quickly and are comfortable with recruitment technology.
Strong Communicator – You can confidently engage with clients, candidates, and internal teams.
Problem Solver & Initiative-Taker – You don’t wait for problems to arise; you anticipate, troubleshoot, and resolve them efficiently.
Energetic & Positive – You bring enthusiasm to your work and keep things running smoothly.
Career-Driven – You have a hunger to succeed and are eager to grow in recruitment and business administration.What We Offer:A structured training program to develop your recruitment and business skills
A fast-paced, high-growth environment in the STEM recruitment industry
Career progression opportunities into Recruitment, HR, or Business Operations
A collaborative and supportive team
Competitive compensation package.If you are a motivated graduate looking to build a career in recruitment and business operations, apply now!

Expected salary

Location

Galway

Job date

Fri, 21 Feb 2025 04:51:14 GMT

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