Records Officer in Truganina, Australia

At Iron Mountain we know that work, when done well, makes a positive impact for our customers, our employees, and our planet. That’s why we need smart, committed people to join us. Whether you’re looking to start your career or make a change, talk to us and see how you can elevate the power of your work at Iron Mountain.

We provide expert, sustainable solutions in records and information management, digital transformation services, data centers, asset lifecycle management, and fine art storage, handling, and logistics. We proudly partner every day with our 225,000 customers around the world to preserve their invaluable artifacts, extract more from their inventory, and protect their data privacy in innovative and socially responsible ways.

Are you curious about being part of our growth stor​y while evolving your skills in a culture that will welcome your unique contributions? If so, let’s start the conversation.

The Position

• File management at offsite storage facilities, including appraisal, sentencing, digitisation, archiving and destruction of records in accordance with customer policy and procedures as well as meeting relevant NAA requirements

• At the customers premises, manage records within the customers EDRMS system, and through the records lifecycle

• Manage digital file returns through upload of the digital files received on hard drive/s, to the customers EDRMS

• Conduct monthly auditing of records

• Conduct annual review of sentenced records, stored at offsite locations

• Manage incoming offshore file consignments where physical records are returned to Australia from Offshore Business Areas

• Manage digital and physical file consignments as directed

• Ensure all records are Appraised and Sentenced as per customers instructions, and in accordance with NAA instructions and guidelines

• Ensure the Disposal and Destruction of all sentenced records are completed in accordance with the NAA instruction and guidelines

• Digitise records as retrieval/transfers occur and destroy the physical records.

• Conduct Scan on Demand service

• Scanning and digitisation of mixed media records

• Perform quality assurance on completion of digitisation of records

The Person

• It is essential for you to obtain and maintain an Employment Suitability Clearance (ESC). The ESC is a rigorous pre-employment character and integrity suitability screening process

• You must also have a minimum BASELINE security clearance prior to commencement unless otherwise specified. The security clearance process is conducted by the Australian Government Security Vetting Agency (AGSVA). This is initiated once the ESC is finalised

• Attention to detail, a disciplined approach is in your genetic make-up

• A positive attitude, a strong sense of hard work and personal ethics is what people admire about you

Category: Operations Group

Iron Mountain is a global leader in storage and information management services trusted by more than 225,000 organizations in 60 countries. We safeguard billions of our customers’ assets, including critical business information, highly sensitive data, and invaluable cultural and historic artifacts. Take a look at our history here.

Iron Mountain helps lower cost and risk, comply with regulations, recover from disaster, and enable digital and sustainable solutions, whether in information management, digital transformation, secure storage and destruction, data center operations, cloud services, or art storage and logistics. Please see our Values and Code of Ethics for a look at our principles and aspirations in elevating the power of our work together.

If you have a physical or mental disability that requires special accommodations, please let us know by sending an email to [email protected]. See the Supplement to learn more about Equal Employment Opportunity.

Iron Mountain is committed to a policy of equal employment opportunity. We recruit and hire applicants without regard to race, color, religion, sex (including pregnancy), national origin, disability, age, sexual orientation, veteran status, genetic information, gender identity, gender expression, or any other factor prohibited by law.

To view the Equal Employment Opportunity is the Law posters and the supplement, as well as the Pay Transparency Policy Statement, CLICK HERE

Requisition: J0073640