Reception Administrative Specialist in Melbourne, Australia

Title:

Reception Administrative Specialist

Creativity, collaboration, and excellence are at the heart of KBR’s vision. Does this resonate with you?

We value an inclusive and diverse work environment and are working together to build a culture that embraces each other’s unique strengths and experiences.

Our people are important to us and you will play a key role in contributing to the success of our business. We believe in empowering our employees, nurturing development within a culture of trust. We will encourage and empower you to work in a way that suits your style and look forward to discussing the ways in which we can build success.

The Opportunity

We are currently looking for an Administrative Specialist to join our growing Melbourne team. The role will give you an opportunity to provide administrative support to our Victorian office through reception. You will have the opportunity to be the face of the office, liaising with colleagues, guests, and clients each day.

The key responsibilities of this role include:

• Answering all external phone calls, screening and forwarding or message taking where appropriate

• Liaise with and greet staff, clients, visitors

• Maintain Meeting/function booking systems including refreshments & catering requirements when requested

• General administration, including photocopying, laminating, printing, binding, data entry, filing and scanning when directed

• Management of in-box, monitor, review and prioritise all correspondence, respond and re-direct emails as requested

• Coordinating mail; ingoing and outgoing mail to Australia Post and courier companies

• Maintain a filing system adhering to KBR document management protocols which enables the timely retrieval of documents

• Process travel and accommodation arrangements in accordance with the KBR Travel Guidelines

• Processing expense claims

• Formatting and producing accurate, timely and well-presented documents that conform to the KBR Style Guide

• Providing support to invoicing & procurement

• Rail Industry Worker Coordination support

• Routinely meet deadlines by prioritising workload to ensure internal client needs are met

• Maintain the highest degree of presentation

• Maintaining good relationships with other staff that support the performance of your work and promote good morale

• Being proactive

• Build and maintain professional relationships with other Personal and Administrative Assistants

You will receive ongoing professional development and the opportunity to work with technically eminent professionals. Employees of KBR may benefit from up to 8 additional hours of accrued flexible leave every 4 weeks in addition to the standard 4 weeks of annual leave each year (33 days in total).

Who are you?

Working together to reach common goals cannot be done without passion and commitment and we are looking for a proactive team member who can demonstrate these traits. The ideal candidate will have a minimum of 2 years of experience within an office environment, the ability to acquire new skills and work within a fast paced, dynamic team.

Under supervision of the office manager, it is expected you will be able to monitor your own workload to ensure deadlines are met. Excellent written, verbal and interpersonal communication are important, as well as comprehensive grammar and editing skills. Proficiency with touch typing and Microsoft programs is essential and experience with SAP will be highly regarded.

Who are we?

KBR’s Infrastructure Solutions Australia business offers a wide range of professional services to private and public sector clients delivering projects in both urban and remote environments across transport, water, environment, buildings and defence.

We are committed to social and environmental sustainability and delivering projects with a digital mindset that drives innovation within our business, for our customers and stakeholders.   Our continued growth allows us to offer unrivalled opportunities to our staff in terms of career paths, career development and project exposure. 

Find out more about us via these links:

IS Australia overview brochure:

https://kbr.foleon.com/is-australia/who-we-are/

At KBR, we value you – here’s how. 

While our people are busy delivering leading science, technology, and engineering solutions, we’re committed to providing them with a supportive, trusting environment and benefits that enable them to thrive and continue doing what they do best.

Benefits include:

• Industry leading salaries reviewed annually. 

• 20 Days of annual leave per year + an additional day off every 4 weeks (33 days in total) 

• Flexible work arrangements (start/finish times, WFH, Flex time) 

• Salary packaging and novated leases 

• Paid professional membership fees

• Life/Health insurance discounts 

• Employee stock purchase plans 

• Paid parental leave

• Personal career development plans 

• Growth and promotion opportunities 

Help shape tomorrow by applying today!

Don’t miss out on this opportunity to leave your impact on our society with one of Australia’s leading infrastructure businesses. Apply now and follow us on LinkedIn to stay up to date with all the latest news and job opportunities.

KBR values an inclusive and diverse work environment, and we encourage candidates from all backgrounds to apply. Our hiring decisions are based on the key requirements of each role and candidates are selected based on their unique strengths and experiences.

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