Project Coordinator in Melbourne, Australia

Project Coordinator

Job ID

185190

Posted

20-Sep-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Project Management

Location(s)

Melbourne – Victoria – Australia

• New position available to support the project management team due to growth

• Flexible working hours, work-life balance

• Inclusive culture

CBRE is the world’s leading and largest commercial real estate services and investment firm; a growing and visionary organisation, comprised of the best and brightest professionals. Within Global Workspace Solutions, also known as GWS, we are invested in the development and unique needs of our diverse employees and client accounts.

About the Role:

As a CBRE Project Management Coordinator, you will provide basic administrative support to the team. This includes project documentation preparation, escalation for commitment, invoice & pay application processing, and financial reconciliations.

This job is part of the Project Management function. They are responsible for the management of projects from initiation through completion.

Key accountabilities include:

• Process documentation for project commitments. Obtain external quotes for processing. Coordinate change orders, change directives and contemplative change notices with consultants and vendors.

• Schedule meetings and communication plans regarding projects amongst teams and clients.

• Assist with contract administration. This includes attending tender openings and recording results, issuing letters of acceptance and regret, etc.

• Enter project information and data into project management technology tools.

• Process invoices and pay applications. Help with project administration deliverables.

• Assist the project closeout process including turnover documentation and financial reconciliation.

• Use existing procedures to solve straightforward problems while having a limited opportunity to exercise discretion.

• Impact through clearly defined duties, methods, and tasks are described in detail.

• Deliver own output by following defined procedures and processes under close supervision and guidance.

The ideal candidate:

• High School Diploma or GED with up to 2 years of job-related experience.

• Ability to follow basic work routines and standards in the application of work.

• Communication skills to exchange straightforward information.

• Working knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.

• Strong organizational skills with an inquisitive mindset.

• Basic math skills. Ability to calculate simple figures such as percentages, discounts, and markups.

Why work for CBRE?

People are the foundation upon which our success is built. Our company is diverse and so are the opportunities for professional and career development. Our people are free to expand their skills and knowledge to drive their careers and reach their full potential. 

We value flexibility and our people work in ways that meet their work/life commitments and support their wellbeing, development, and performance. Apart of a rewarding career with great developmental opportunities within GWS and across other areas of CBRE, our people benefit from a range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships, and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)