Project Coordinator (deployment) in Melbourne, Australia

Through our dedicated associates, Conduent delivers mission-critical services and solutions on behalf of Fortune 100 companies and over 500 governments – creating exceptional outcomes for our clients and the millions of people who count on them. You have an opportunity to personally thrive, make a difference and be part of a culture where individuality is noticed and valued every day.

The Project Coordinator centrally manages and facilitates scheduling, reporting and data tracking to enhance program data quality and process consistency. As a coordinator, you will support the deployment manager’s administrative workload by owning admin duties.

Key responsibilities:

Project Support:

• Support team members in the managing and tracking of project activities in Word, Excel and Project.

• Ensure project records and documents are accurately captured and stored.

• Provide document management support to the team.

• Provide secretariat services to various internal and external forums.

• Schedule and coordinate meetings, including preparing agendas, assisting with presentation packs, recording minutes, and ensuring follow up on action items.

• Assist in maintaining project governance through the timely update of critical project documentation (e.g. risks and issue register, schedules etc.)

Project Reporting:

• Assist in preparation of status reports, presentations, and documentation.

• Coordinate and compile data from various sources for timely and accurate project reporting.

Administrative Support:

• Provide administrative support to deployment and training managers and team leadership, including scheduling meetings, managing calendars, booking meeting rooms and arranging travel.

• Develop and implement administrative policies, procedures, and systems to enhance overall efficiency and productivity.

Onboarding:

• Work with HR to assist with onboarding, training, and personnel management as required for the Deployment Program.

• Maintain and update onboarding materials for new starters.

What we are looking for in a candidate:

• Excellent written and verbal communication skills.

• Strong organizational, time management and multitasking skills.

• Ability to work collaboratively, whilst taking direction from and supporting team members.

• Resilient with the ability to adapt to changing priorities and work under pressure.

• Efficient, dedicated, and accountable for the quality of your work.

• Have a strong desire to contribute to overall success of the team and possess a “can-do attitude.”

• Willingness to learn and continuously improve processes and documentation.

Experience:

• Experience with Microsoft Office (Excel, PowerPoint, Word, Project, SharePoint)

• Proven experience in group organization or administrative support role.

• Certification in project, training or office management preferred.