Project Administrator – Document Controller

Job title:

Project Administrator – Document Controller

Company

JobContax

Job description

Project Administrator – Document Controller -Consultancy – DublinOffice/Project Location: DublinEmployment Type: Long term contractWork Location: Office basedPay: €26-28 Per Hour Rate 8 hrs per day x 5 days per weekExperience: 5+ yearsVisa: EU passport or Stamp 4 visa requiredOur Client is one of Ireland’s leading EPCm consultancies with offices in Dublin and Cork.The individual will work as a key part of a small core team drawing on specialist and experts from various disciplines as required. The individual would have experience in a project administration role, ideally in the highway, transportation or construction industries. They must be able to work effectively with limited direct supervision, have excellent written communication skills and have a good understanding of documentation management techniques. They will be working with Contractors, Clients and Internal TeamsThe Project Administrator will report to and support the Commission Manager in delivering the services to the client(s).KEY RESPONSIBILITIESTo monitor, appraise, develop, and control the information output from the Commission Team including responsibility for all reports and briefing notes. To monitor, appraise and control the information received from the Operators. Duties include:

• Control of critical documents via a shared drive;

• Coordination and management of project controls/ documentation;

• Submission and tracking of project documentation including Task Orders, Reports, Letters,

• Following up with members of the team on internal and external deliverables and raising concerns on delays with the Commission Manager

• Coordination and management of weekly timesheets;

• General administration duties including, filing, reporting etc;

• Attendances at project meetings, record actions and the preparation of meeting notes;

• Drafting of reports and presentations for issue internally and externally;

• Compiling dashboards and liaising with contributions to meet deadlines

• To maintain a knowledge on the status of the project documentation at all times and be able to report internally;

• Support the Commission Manager and ensure effective management of contracts including progress reporting;

• Draft communications and correspondence to contractors;

• To liaise with other teams and within the wider business and other key stakeholders;

• Manage day to day administrative duties and ensuring procured for internal processes are in place and kept up to date;

• Demonstrate continuous efforts to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

CO-OPERATION AND COMMUNICATIONThe successful candidate will, in the course of the satisfactory performance of duties, be required to maintain good relations with the internal team and support groups, the client and the O & M ContractorsRequirementsA minimum level 6 qualification recognised by the National Framework of Qualifications/Quality or equivalent plus 5 years postgraduate experience in their area of expertise.Fluent in written and spoken English.The individual must have / be

• Good team player;

• Analytical, numerate and self-motivated;

• Excellent written and verbal communication skills;

• Ability to prioritise, to achieve deadlines and to work with minimal supervision;

• Demonstrate initiative with managing workload;

• Strong interpersonal skills;

• Good experience and knowledge of project administration, ideally in a multidisciplinary environment; and

• A good understanding of the Microsoft platform and applications particularly Project, Excel and Word.

PackageLong term contract role€26-28 Per Hour Rate 8 hrs per day x 5 days per weekContactSheila McNeice is the consultant managing this position.If you are a Office Administrator and interested in roles based in Dublin you can contact Sheila by e-mail at sheila@jobcontax.com or phone +353-1-7978720 for a confidential chat.JobContax do not send CVs to clients without candidate permission.With over 50 years of technical recruitment experience, JobContax is the leading recruiter of Administration professionals in IrelandDue to the large volume of applications, JobContax may not be able to respond directly to every individualEU passport or Stamp 4 visa required

Expected salary

€26 – 28 per hour

Location

Dublin

Job date

Fri, 14 Feb 2025 23:28:47 GMT

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