Office & Operations Manager Corporate Business Support Dublin 1

Job title:

Office & Operations Manager Corporate Business Support Dublin 1

Company

Lex Consultancy

Job description

This highly dynamic and innovative Tech Company is seeking a strategic and dynamic Office & Operations Manager to join their team.As a new role within the company, this offers a unique opportunity to build and re-shape the physical hub operations function from the ground up. The purpose of this role is to deliver exceptional hub operations for the community, programmes and strategic partners.Key Responsibilities

• Oversee the performance and user experience of the physical space (both member and event spaces) at this company
• Identify areas for improvement while ensuring smooth processes
• Have a strong working relationship with the community and programme teams to ensure a world-class physical space experience
• Oversee a new reception role that acts as the first point of contact for user experience, security and administration
• Oversee a Facilities Manager and have ultimate responsibility for keeping the spaces up to standard
• Monitor and manage office budgets, including supplies, services, and facility costs
• Working with outside providers to ensuring they have a world-class AV in meeting rooms to facilitate hybrid working
• Provide operational support to community and programme leads to deliver relevant events in the hub
• Work to upgrade event spaces as relevant to ensure members, programmes and other events can be as user friendly, with the ability to be self-sufficient
• Manage the allocation of event spaces and the company calendar to avoid overlaps and resource stress to the space and user experience
• Manage the allocation of AV support for community, programme and strategic events
• Work with the CEO office, Finance team, Marketing team, Community team and programme teams to oversee a wide range of responsibilities related to the physical space, including projects to enhance the space, to thinking creativity about on-site messaging / branding
• Identify opportunities for improvement, refine back the policies, and implement best practices to further enhance the experience in the physical space while ensuring compliance with company guidelines and local regulations
• Assist senior leadership with contractor engagement and play a key operational role on renovation projects
• Monitor event operations to anticipate potential issues and implement proactive solutions
• Oversee daily office operations to ensure efficiency and productivity

Key skills and Requirements

• 4+ years of experience in an office management or administrative role, with proven event management experience
• Self-starter able to work independently and handle confidential information with discretion
• Strong organisational and multitasking skills with attention to detail
• Excellent communication and interpersonal skills
• Proficiency in Google Suite, project management tools and CRM tools
• Familiarity with office equipment, technology, and facilities management

Full-time, permanent and office-based role. Salary €55k-€65k plus bonus and an excellent benefits packageIf you’re driven by the challenge of scaling a vibrant company and passionate about what you do then this could be the role for you.To apply please email in your CV via the web link

Expected salary

€55000 – 65000 per year

Location

Northside Dublin

Job date

Thu, 11 Jul 2024 00:25:15 GMT

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