Office Manager & Accounts Assistant

Job title:

Office Manager & Accounts Assistant

Company

Sanderson Recruitment

Job description

Accounting & Finance | Ireland | Permanent | € 60000 – € 65000Sanderson are partnering with a reputable legal practice in Dublin 2 to recruit for the permanent position of Office Manager and Accounts Assistant. Our client are looking for a dedicated individual to help manage our office and accounts to ensure smooth day-to-day operations.Key Responsibilities:Accounts:Oversee day-to-day responsibility for accounts.
Ensure firm’s accounts are up to date with significant data entry.
Conduct all bank and other reconciliations.
Manage credit control and compliance with Solicitors Accounts Regulations.
Enforce online banking verification policies and procedures.
Handle billing, invoices, and maintain necessary records in compliance with regulatory and office requirements.
Generate reports for partners and manage aged debt.Facilities:
Provide appropriate facilities for staff.
Manage office equipment and maintenance contracts.
Liaise with service providers.
Ensure facilities comply with Health & Safety regulations.
Manage client areas including reception and meeting rooms.
Maintain office inventories including equipment, IT, and service provider details.Purchasing:
Order office supplies.
Manage purchase agreements with external suppliers.Staff Resourcing:
Allocate work to legal secretaries and executives.
Source temporary staff when appropriate.Human Resources:
Manage staff, payroll, and supervise secretarial and administrative staff.
Recruit, train, and manage secretarial and administrative staff.
Handle support cover, induction process, and maintain records of sickness and holidays.
Information Technology:Liaise with external providers to ensure appropriate IT infrastructure.
Manage IT usage policy and phone system.
Understand and manage the Case Management system.Communications – Internal:
Ensure efficient flow of information within the practice.
Manage processes for incoming/outgoing post correspondence and internal distribution.
Handle document security and external couriers.Qualifications and Expereince:

• Accounting Technician
• Minimum of 3 years’ experience in a similar role
• Previous experience in a legal practice is desirable but not essential
• Essential staff management experience
• Highly motivated with excellent organisational skills
• Ability to take responsibility and act on own initiative
• Highly professional with a commitment to excellence

For more details contact Elaine Liston in Sanderson on 0863516302 or apply on line for more information.Apply for this Position: Please tick to accept ourYour Consultant:Elaine Liston

Expected salary

€60000 – 65000 per year

Location

Ireland

Job date

Fri, 31 May 2024 02:31:38 GMT

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