Office Coordinator

FM104 is a leading local commercial broadcaster in Dublin. FM104 was the first local commercial station launched in Ireland and has held an enviable position at the top of the market for many years as Dublin’s Hit Music station. Designed for 15-34 year old Dubliners, FM104 is the soundtrack to their young, urban lifestyle. Q102 serves the city’s 35-55 year olds with a custom music choice carefully blending the best of today’s adult releases with the biggest hits of past decades. Q102 is Dublin’s ‘feel good’ choice.

The Team: The successful candidate will be joining one of the most professional and hard working teams in the media industry. Made up with varying degrees of experience the FM104/Q102 team are an award-winning group with the focus on client relationships, cross platform solution selling and customer service.

Your Role: As the Office Coordinator at FM104 and Q102 has a dual function. You will be responsible for overseeing the smooth operation of our office, ensuring an efficient and productive work environment but you will also play a key role in S&P which sits on the marketing team. This aspect of the role demands exceptional organisational skills, keen attention to detail, and the ability to effectively influence and collaborate with others. You must excel at managing conflicting priorities while multitasking in a dynamic, fast-paced setting.

Day to day you will:

Office Management:

• Oversee daily office operations, ensuring a well-organised and efficient workplace.
• Manage office supplies, equipment, and inventory, ensuring all necessary items are stocked and maintained.
• Coordinate and schedule meetings, appointments, and events.
• Handle correspondence, including emails and phone calls, in a professional and timely manner.
• Maintain office records and files, ensuring they are up-to-date and easily accessible.
• Liaise with building management and external vendors to address maintenance and repair issues.
• Vendor Management – onboarding relevant vendors and Purchase Orders for general office suppliers
• Work with Health & Safety team to ensure all training and H&S actions are addressed and actioned in a timely manner

Administrative Support:

• Draft, edit, and distribute memos, letters, and other documents as required as part of S&P process
• Assist with the preparation of budgets and financial reports where necessary.
• Provide administrative support to senior management and other departments as needed also serving as an executive PA to the Managing Director for FM104 & Q102.
• Prize winner management – full management of fulfilment cycle for all on-air winners for both cash and other prizes
• Support Finance Business Partner with supplier on-boarding and payment queries.

S&P:

The Sponsorship and Promotions (S&P) role focuses on creating and delivering engaging, on-brand promotional activities that drive revenue opportunities for advertisers while enhancing listener engagement. This position works in close partnership with the FM104 and Q102 Brand Manager, who holds overall responsibility for S&P. The role encompasses:

• Coordinate S&P activities to ensure projects are completed on time and meet objectives
• Monitor project progress, identify potential issues, and implement effective solutions.
• Collaborate with cross-functional teams, including Sales, Programming, and Content, to
• develop creative on-brand concepts that drive compelling scripts and promos for commercial brand campaigns on-air.
• Create and distribute promotional memos to presenters based on creative briefs.

What we’re looking for from you:

• Proven experience as an Office Coordinator in a similar administrative role.
• Strong organisational and multitasking skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with project management tools and software is a plus.
• Ability to work independently and as part of a team.
• A creative individual that likes to be busy and play as part of a team.

We are Onic: Every day our audiences welcome us into their lives and allow us to share their day through. Individually and collectively in every setting and at any time of the day we are their trusted companion. Their trust allows us to connect in a deep and meaningful way across our audio, digital and online platforms. The fusion of the strength of our heritage and our cutting edge innovation enables us to deliver what our communities want, when they want it. We’re about connecting and cultivating communities of loyal listeners, online and on-air. With a monthly media footprint of over 10 million across on air and digital we have real broadcast coverage across Ireland. A national network that is proudly local and boldly vocal about what makes you – and us – unique. We know when to turn up the volume and when to dial it back. We’re all about celebrating local culture while staying tuned in to global trends. Our fresh, inclusive outlook means we can meet the needs of our local yet diverse communities while still connecting with a savvy, worldly audience. For more check out Onic.ie

At Onic, we embrace a hybrid work model, currently requiring a minimum of three days per week in the office. This approach fosters collaboration, innovation, and team spirit within our workspace. Certain roles may necessitate additional in-office days; please discuss this with your recruiter for specific requirements.

Life at News

Driven by passion, guided by principles and acting with purpose. We represent, reflect and reach the nation, telling the stories that matter. We inform our audiences so that they can make decisions based on trusted information.

We represent, reflect and reach the nation, telling the stories that matter most. To ensure these stories resonate with as broad an audience as possible, it is essential that our organisation reflects the diversity of the people we reach. Whether through age, gender, ethnicity, disability, social class or sexuality, we are committed to representing the rich variety of voices that make up our society. And we champion a culture where everyone has the opportunity to contribute and thrive as we continue to innovate and drive long term sustainable growth. This is done through our Diversity Strategy.

At News UK, we take pride in our exceptional employee-led networks that bring together individuals with shared interests and create a vibrant sense of community. We believe our networks play a vital role in fostering a collaborative and supportive work culture at News UK. Groups that we support include the African & Caribbean Network, Parents and Carers, and LGBTQ+ group News Is Out, and the Apprentice Society.

Benefits

Some of our benefits include:

• ‘Bikes for Work’ ’ scheme
• Up to 60% discount on Harper Collins books
• Maternity leave up to 18 weeks full basic salary & paternity leave up to 2 weeks
• Access to exclusive events and competitions with exciting brands such as talkSPORT, Virgin Radio UK & The Times. Weekly virtual panel chats with top journalists and celebrities
• Access to wellbeing benefits such as EAP, physio/massage and counselling
• A generous pension scheme with employer contributions of up to 5%
• Wide range of training available, plus full LinkedIn Learning access
• 25 days holiday, plus bank holidays and up to 4 volunteering days per year

We want to ensure that everyone we meet has the opportunity to perform to their best when interviewing, so feel free to let us know, at any stage, whether you require any reasonable adjustments during the recruitment process, and we will do our best to accommodate.

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