Medical Records Summariser

Job title:

Medical Records Summariser

Company

NHS

Job description

An exciting opportunity to join the Quality Assurance Summarising Team has arisen in NHS Wales Shared Services Partnership (NWSSP) Primary Care Services. The post holder will be part of a team of trained Medical Records Summarisers who receive, prepare, keep an audit trail, summarise and return GP practices medical records.This post is fixed term/secondment for 5 months until 31/03/2025 due to secondment cover. If you are interested in applying for the secondment position, you must obtain permission from your current line manager prior to applying for this post.The ability to speak Welsh is desirable for this post; English and/or Welsh speakers are equally welcome to apply.Main duties of the jobThe post holder will undertake the process of summarising clinical information from patients’ medical records. The candidate must have excellent attention to detail in order to scrutinise, analyse and accurately summarise medical records. You will capture important clinical information from paper and electronically transferred medical records and input it directly into the GP Practices clinical systems using read codes, in adherence to the GMS contract requirements. An understanding and acceptance of the need for accuracy and strict confidentiality observance is required. All medical records must be recorded on arrival, ensure appropriate and safe storage and post-summarising transport of the records. A robust audit trail must be maintained throughout the process. The post holder will need to liaise with GP practices to request missing information and ask specific queries.The post holder will also need to liaise with various internal stakeholders to retrieve, summarise and return medical records. They will work both as part ofa team to complete thework and also use their ownskills and knowledge whilst summarising. This post will be based in one of the following offices : Swansea, Pontypool, Cardiff or St Asaph and will be subject to candidates preference.About usAt NHS Wales Shared Services Partnership we expect everyone to embrace our values of Listening and Learning, Working Together, Taking Responsibility and Innovating.Our organisation encourages an agile working approach and we pride ourselves on being a learning organisation motivated by continuous improvement.We are committed to creating an inclusive workplace that values equality, diversity and inclusion, focussing on the wellbeing and belonging of our people.Excellent customer service is something we strive for, for both our internal and external customers.Offering a comprehensive benefits package, there is something for everyone. To find out more about working for us, the benefits we offer and guidance on the application process please visit https://nwssp.nhs.wales/working-for-us/NWSSP work in an agile way where possible, all posts will have a contractual base but as part of agile ways of working that may mean working from home and other locations. We also look at how we balance flexibility with community, and how to manage opportunities to learn from each other.Date posted27 September 2024Pay schemeAgenda for changeBandBand 3Salary£23,159 to £24,701 a year per annumContractSecondmentWorking patternFull-timeReference number043-AC200-0924Job locationsMatrix HouseSwanseaSA6 8BXJob descriptionJob responsibilitiesYou will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac Job descriptionJob responsibilitiesYou will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in TracPerson SpecificationQualifications and KnowledgeEssential

• Knowledge of administrative procedures, including specialised Clinical IT systems and project management, training knowledge, acquired through formal training or experience to NVQ 3 level or equivalent
• Computer literacy including Word, Powerpoint with advanced competence of Access and Excel
• Evidence of Continuous Professional Development

Desirable

• Understanding of Primary Care Clinical Services
• NVQ in Health & Social Care

ExperienceEssential

• Experience of working in a Primary Care Setting
• Experience of Providing a Confidential administrative service to a multi disciplinary team
• Experience in providing patient/client facing services
• Experience of working across organisational boundaries
• Able to prioritise workload
• Experience in clinical audit / Data collection
• Experience in providing information reports for clinical and managerial purposes

Desirable

• Experience of working with numerous stakeholders from a range of agencies
• Significant NHS / Primary Care experience
• Experience of coordinating patient care in multi disciplinary environment

Skills and AttributesEssential

• Analytical skills to identify problems and able to offer original solutions
• Ability to work unsupervised and under pressure
• Ability to act on initiative & recognise boundaries
• Good organisational & planning skills
• Excellent oral & written communication skills
• Able to communicate detailed information in an understandable way
• Ability to work both independently and effectively with a team
• Ability to work under pressure and to deadlines

Desirable

• Understanding of Health & Safety regulations and Data Protection
• Report Writing Skills
• Ability to be creative & innovative

OtherEssential

• Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
• Computer Literacy

Desirable

• Knowledge of clinical system

Person SpecificationQualifications and KnowledgeEssential

• Knowledge of administrative procedures, including specialised Clinical IT systems and project management, training knowledge, acquired through formal training or experience to NVQ 3 level or equivalent
• Computer literacy including Word, Powerpoint with advanced competence of Access and Excel
• Evidence of Continuous Professional Development

Desirable

• Understanding of Primary Care Clinical Services
• NVQ in Health & Social Care

ExperienceEssential

• Experience of working in a Primary Care Setting
• Experience of Providing a Confidential administrative service to a multi disciplinary team
• Experience in providing patient/client facing services
• Experience of working across organisational boundaries
• Able to prioritise workload
• Experience in clinical audit / Data collection
• Experience in providing information reports for clinical and managerial purposes

Desirable

• Experience of working with numerous stakeholders from a range of agencies
• Significant NHS / Primary Care experience
• Experience of coordinating patient care in multi disciplinary environment

Skills and AttributesEssential

• Analytical skills to identify problems and able to offer original solutions
• Ability to work unsupervised and under pressure
• Ability to act on initiative & recognise boundaries
• Good organisational & planning skills
• Excellent oral & written communication skills
• Able to communicate detailed information in an understandable way
• Ability to work both independently and effectively with a team
• Ability to work under pressure and to deadlines

Desirable

• Understanding of Health & Safety regulations and Data Protection
• Report Writing Skills
• Ability to be creative & innovative

OtherEssential

• Welsh Language Skills are desirable levels 1 to 5 in understanding, speaking, reading, and writing in Welsh
• Computer Literacy

Desirable

• Knowledge of clinical system

Expected salary

£23159 – 24701 per year

Location

Swansea

Job date

Sun, 29 Sep 2024 03:21:24 GMT

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