Job title:
Legal Secretary Financial Markets
Company
Reed
Job description
Salary: 40,000-50,000 EUR (Euro) Per annum, inc Benefits, Salary NegotiableLocation: DublinJob Type:Sector:Posted: about 1 hour agoJob Ref: X3-1109668Job DescriptionLegal Secretary Financial MarketsDublin 2International FirmHybrid WorkingProfileMain purpose of the role: To provide fee-earners with proactive and high-quality secretarial support that appropriately meets their requirements, enabling them to focus on providing legal services to clients and reducing the need for them to undertake administrative tasks.Key relationships:
- Daily contact with Partners and Associates for work allocation.
- Daily contact with other secretaries and team administrators within and across practice group(s) to provide/request assistance.
- Regular contact with your Secretarial Co-ordinator or Secretarial Manager for wider work distribution.
- Occasional contact with Secretarial Manager for escalations or issues.
- Building and maintaining relationships with colleagues and key stakeholders.
Main Duties & Responsibilities:
- Diary and contact management
- Proactively manage and maintain fee-earners’ diaries, scheduling appointments and co-ordinating internal and external client meetings and ensure all work activities are scheduled effectively, including the identification and resolution of potential challenges and clashes.
- Having a good knowledge of fee earners clients, liaising with their PAs.
- Monitor individual responses for meetings and update fee-earner(s) as required. Ensure fee-earners have relevant materials and information in advance of each meeting.
- Arrange the booking of conference rooms, video conference facilities, taxis refreshments, restaurants, and liaising with meeting attendees, both internal and external.
- Monitoring and responding to post and/or emails, prioritising correspondence to enable fee-earners to focus on urgent matters and using initiative to route emails to the appropriate individuals for swift response and action; wherever possible, responding to and filing emails on behalf of fee-earners to reduce volume
Person Specification: Education / Qualifications / Experience:
- Experience working as a secretary within a professional services environment Knowledge and Technical Skills:
- Good working knowledge of all Microsoft applications
- Experience of working with house-styles and branding
- Good working knowledge of document and client relationship management systems, OCR/PDF software and financial recording applications
General Skills:
- Client service orientated approach
- A proven working understanding of teamwork
- Problem solving skills and solutions focused
- Advanced communication skills at all levels Self-management, ability to take ownership and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment
- Accountability and professionalism
Some key information
- We offer a competitive package including bonuses dependant on role/level, private medical insurance and pension contribution.
- We have adopted a hybrid working approach with a requirement for a minimum of three days in the office with flexibility dependant on role/team/client demands.
Expected salary
€40000 – 50000 per year
Location
Dublin
Job date
Wed, 06 Nov 2024 01:46:37 GMT
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