JKT – UK Mission to ASEAN Programme Support Officer, EO

Job title:

JKT – UK Mission to ASEAN Programme Support Officer, EO

Company

HM Government

Job description

Main Purpose of Job:This is a great opportunity to support and coordinate delivery of the £25m Economic Integration Programme (EIP), led by the Foreign, Commonwealth & Development Office (FCDO), which aims to foster economic growth across the Association of Southeast Asian Nations (ASEAN) region. UK Mission to ASEAN (UKMis) in Jakarta is seeking a talented and enthusiastic programme support officer to support and coordinate delivery of the bilateral/regional Regulatory Reform pillar.The Regulatory Reform pillar is led by the Office for Product Safety & Standards (OPSS), which is part of the Department for Business and Trade and aims to support regulatory reform to facilitate trade and economic activity with ASEAN member states. The regulatory reform pillar is made up of 4 workstreams; Intellectual Property, Standards and National Quality Infrastructure (NQI), Better Regulation and Consumer Product Safety and e-commerce. This role will be expected to work across and support delivery of all 4 workstreams.The role will work closely with UK Government colleagues in the region and UK, programme delivery partners, ASEAN member state Governments and the ASEAN Secretariat. The successful candidate will play a critical part in managing and supporting delivery of the 4 regulatory reform pillar workstreams. You will be responsible for supporting on all aspects of programme delivery – including developing and maintaining the programme plan, managing the programme finances, liaising with delivery partners, programme reporting and supporting with meeting and event coordination.Whilst, the successful candidate will be based in Jakarta, they will be supporting delivery of activities across the whole of ASEAN. Some travel to other ASEAN countries may be required.What the Jobholder will be Expected to Achieve:Planning and Scheduling

• Develop and maintain programme plan for local delivery across all four workstreams working closely with UK based teams to align delivery
• Identify and report on key milestones and overall delivery progress
• Support coordination of delivery across all 4 workstreams, avoiding overlaps and ensuring complementary activities
• Responsible for booking and organising events to facilitate meetings, workshops and training, within budgets provided, ensuring good value for money.
• Oversight of events being delivered by the OPSS, Intellectual Property Office (IPO) and British Standards Institute (BSI) across the four pillars and deconflicting when necessary
• Lead on producing status reports highlighting delivery progress, risks, issues and financial spend

Financial Management

• Support delivery partners to develop a financial profile for programme delivery
• Assist with monitoring of programme spend against financial profiles and contribute to the compilation of budgets and reporting
• Processing invoices, contracts and producing purchase orders as required, liaising with the UK team for processing guidance
• Responsible for managing personal expenses, remaining within budgets provided, when travelling on duty or attending meetings/events.
• Access to team GPC for programme related expenditure, ensuring usage aligns with value for money

Stakeholder Management

• Build and maintain strong relationships with delivery partners (BSI, IPO and Competition and Markets Authority), using negotiation and influencing skills to holding them account for timely delivery
• Providing timely information on delivery progress to the G7 ASEAN Senior Attaché and escalating any risks or issues and recommended courses of action as required
• Be a key contact for the ASEAN secretariat and FCDO on programme related queries
• Support co-ordination with other donors and delivery agencies including co development of logistics to support events.

Business Support

• Responsible for project file management using robust version control and responsible for the storage/ownership of intellectual property developed
• Organise and support delivery of key programme meetings, events and workshops and provide secretariat support (preparing paperwork, note taking, maintaining action logs) where required
• Ensure appropriate use of team government procurement card (GPC) in line with value for money requirements
• Supporting the G7 ASEAN Senior Attaché and HEO Attachés as required
• This list is not exhaustive; you may be required to carry out additional duties according to business need.

Resources Managed (staff and expenditure):

• This role has no line management responsibility at present
• Whilst this role has no formal budget management responsibility, the role holder will be responsible for booking and organising events on behalf of the budget holder which will involve managing and monitoring expenditure

Essential qualifications, skills and experience

• Previous project/programme management experience or experience of working in a project/programme environment
• Able to work independently and in a team
• Strong communication skills, both verbally and in writing
• Able to engage and build credibility with a diverse range of international stakeholders
• Organisational and time management skills and ability to prioritise tasks to meet deadlines
• Ability to travel if needed

Language Requirements: Fluent EnglishDesirable qualifications, skills and experience

• Experience/knowledge of economic policy/regulatory reform
• Previous experience of working in an international environment with a proven track record of delivering results across government organisations
• Relevant project management qualification
• Experience of capturing, analysing and handling financial information
• Working level of Bahasa Indonesia

Required behavioursChanging and Improving, Communicating and Influencing, Managing a Quality Service, Working TogetherApplication deadline2 August 2024GradeExecutive Officer (EO)Type of PositionFull-time, Long Term ContractWorking hours per week39.5RegionAsia PacificCountry/TerritoryIndonesiaLocation (City)JakartaType of PostBritish EmbassyNumber of vacancies1Salary CurrencyIDRSalaryIDR 15,389,102 per monthStart Date7 October 2024Other benefits and conditions of employmentThis role is advertised as fixed term contract until end of March 2028.The British Embassy Jakarta offers a competitive remuneration package including:

• Annual leave entitlement of 25 days per year
• Medical benefit (medical insurance)
• Access to extensive learning and development opportunities

Working Patterns:Normal working hours are 39.5 (gross) per week: 8:30 AM to 5:00 PM from Monday to Friday. The team operates a ‘core hours’ policy of 10:30AM to 2:30PM with individual flexibility around that and we are open to requests to work condensed hours, subject to business need.British Embassy Jakarta supports and promotes flexible working as a crucial part of our inclusive offering and is committed to staff maintaining a healthy work-life balance. The role is suitable for some remote working, and members of the team tend to work from home around 2 days a week.No accommodation or relocation expenses are payable in connection with this position. All candidates must be legally able to work and reside in the country of the vacancy with the correct visa/work permit status or demonstrate eligibility to obtain the relevant permit.Employment offers are subject to successful clearance of pre-employment checks. Staff recruited locally by the British Embassy Jakarta is subject to Terms and Conditions of Service according to local employment law. In relation to this, the successful candidate will need to arrange for his/her own Police Certificate.Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.The FCDO also operates an agile workforce. To facilitate this, you may be required to undertake other duties from time to time as we may reasonably require.Additional informationPlease note that the deadline for applications is 23:55 on the day mentioned in the above field “Application deadline”.Please be aware that the deadline for submitting applications is considered to be the time zone for the country where the vacancy has arisen.We advise you to allow enough time to complete and submit your full application since only applications completed and submitted before the deadline will be considered.Note: All applicants are required to mandatorily fill the online application form completely including the employment and educational details, experience, professional skills and behaviour-based questions. We will be thoroughly reviewing the applications and incomplete form in any respect may not be considered while shortlisting for the next stage.Only shortlisted candidates for interview will be contacted. Interviewees will be assessed on the core behaviours/qualifications listed above. Unsuccessful candidates will be notified via the system in due time. Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate.To ensure a successful application it is important that you explain how you demonstrate these behaviours, including through your experience. You are strongly advised to read the , which provides detailed guidance on how the behaviours are defined.Applicants are encouraged to use the STAR (Situation, Task, Action, Result) format to prepare specific examples of when they have demonstrated these behaviours in their application. Using the STAR format to provide evidence of your skills and experience in your application and at interview helps to give a structure. You briefly describe the situation in which you showed the behaviour, and then explain your task in addressing the situation, what action you took and the result of this.For inclusivity and diversity, please remove the following personal information when uploading your CV: name, address, email address, age, date of birth, gender and nationality.The start date mentioned in the job advert is a tentative start date and the successful candidate will be required to undergo security vetting procedures. Any offer of employment will be subject to the candidate achieving suitable clearances.Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.

Expected salary

Location

United Kingdom

Job date

Sat, 20 Jul 2024 02:02:37 GMT

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