Facilities Manager

Job title:

Facilities Manager

Company

Grosvenor Services

Job description

Job Description:Job Title: Facilities ManagerLocation: Henkel Tallaght/Ballyfermot, DublinBusiness Area/Function: Hard ServicesReports To: Head of Hard ServicesAbout Us:Grosvenor is more than just a workplace; it’s a collaborative space where passionate and creative individuals unite to grow, innovate, and make a meaningful impact. With over 60 years of experience in facilities management, we prioritise our core values: We Care, We Go Beyond, and We Add Value.Our people are our greatest asset. We put them at the heart of everything we do, focusing on engagement, commitment, and delivering exceptional experiences for our teams and clients. Join us at Grosvenor Services and contribute to creating exceptional spaces and experiences!General Overview:The Facilities Manager (FM), based on site, will be responsible for managing external contractors across our two client sites in Tallaght and Ballyfermot on the outskirts of Dublin. The FM will be expected to work a five-day week, typically from 08:00 – 17:00, though flexibility will be required to meet business and client needs. The FM will ensure statutory compliance, well-executed PPM routines, and meticulous record keeping. Additionally, the FM will drive continuous improvement in the CAFM system and grow the operational pipeline through regular audits of sites, identifying non-compliance areas that require remediation.HSEQ Statement:We are a people business, and we recognise that the health, safety, and well-being of our employees are integral to achieving our business goals. Safety is a critical business activity and is central to how we operate. We are committed to ensuring the safety of our staff and third parties, as well as maintaining legal and financial responsibility for implementing our systems consistently and fairly. We constantly strive to enhance our safety culture, ensuring that ‘doing what we say’ is a key measure of our active safety culture.All employees are expected to work within our Sustainability and Health and Safety policies and procedures.Key Responsibilities:

• Visit, supervise, and organise operations at the Henkel Tallaght and Ballyfermot sites as needed.
• Prepare for the annual plant shutdown, typically occurring in August, well in advance (normally July).
• Provide support and advice to clients and assist with site visits as required.
• Liaise with and assist the Grosvenor finance team in invoice and purchase order processing, using the client system “Arriba”.
• Offer technical support and assistance to contract administrators.
• Hold suppliers accountable for SLAs, KPIs, customer service levels, and costs.
• Contribute to the growth and development of our approved suppliers network.
• Ensure full statutory compliance across the sites in your portfolio.
• Attend client meetings and support in managing security clearance/supervision for subcontractors.
• Assist with asset collections and new contract mobilisations as required.
• Conduct Technical Audits at various locations and assist the team in obtaining quotations for remedial works and small projects.
• Maintain contractual margins for all quoted reactive works.
• Support PPM activities and assist with managing in-house PPMs where necessary.
• Constantly review operating models for efficiency savings and self-delivery opportunities.
• Maintain up-to-date records of subcontractor induction and competency information.
• Manage vetting of RAMS and safe systems of work for subcontractors.
• Maintain F-Gas registers and systems for permits, including permit to work, hot works, working at height, and other necessary safety protocols.
• Chase progress updates on spares, materials, and equipment.
• Perform any other ad hoc tasks as deemed necessary by the Head of Hard Services.

Leadership and People Development:

• Lead and motivate your team effectively.
• Foster strong communication across all teams.
• Promote company values and initiatives.
• Contribute to the overall company objectives by building good working relationships with team members.

Qualifications and Required Experience:

• General Mechanical/Electrical/Refrigeration knowledge.
• Proficiency in Microsoft Word, Excel, and other computer software.
• Knowledge of, or willingness to learn about, systems such as:
• Fire alarm and sprinkler systems
• AHUs (Air Handling Units)
• Hot water heating
• Cooling Towers
• Shutters and doors
• Lifts and cranes
• Pressure systems and pumps
• Humidifiers and Dehumidifiers
• Lightning protection
• Compressed Air
• Expansion Vessels
• Heat Exchangers
• Leak Detection systems
• Uninterrupted Power Supplies
• Bus bars, three-phase, and gas plant systems.

Key Interfaces:

• Key Account Managers
• Client Staff
• Facilities Coordinators
• CAFM Support Team

Expected salary

Location

Dublin

Job date

Wed, 26 Feb 2025 07:14:03 GMT

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