Executive Assistant to Country Executive in Symonston, Australia

Requisition ID: R10177736

• Category: Administrative Services

• Location: Symonston, Australian Capital Territory, Australia

• Clearance Type: Secret (NV1)

• Telecommute: Yes-May consider hybrid teleworking for this position

• Travel Required: Yes, 10% of the Time

• Positions Available: 1

We’re building a reputation as the place to be in Defence. Uniquely aligned to our nation’s strategic priorities, we are bringing to Australia leading-edge US capabilities that many can only imagine. We have an unparalleled local understanding of the needs of the ADF and an 800-strong team committed to doing the right thing for Australia and each other. No wonder we are increasingly recognised as a partner of choice for Defence, for industry and for those looking to define possible in their career.

As the Executive Assistant to Northrop Grumman Australia’s Country Executive, you will manage complex, confidential matters while ensuring the smooth operation of the Executive Office. Supporting visiting members from various stakeholder groups, this role requires seamless stakeholder engagement and exceptional organisational skills.

This is a high-impact, hands-on position demanding professionalism, strong interpersonal abilities, and meticulous attention to detail in a dynamic and fast-paced environment.

Your Role

• Act as the primary point of contact, managing all internal and external enquiries with professionalism, confidentiality, and care.

• Handle incoming correspondence, including highly sensitive documents, ensuring prompt, accurate action while maintaining strict confidentiality.

• Organise and coordinate meetings, including scheduling, minute-taking, room bookings, and catering, ensuring all logistics are managed smoothly.

• Manage complex domestic and international travel arrangements, ensuring all details are clearly communicated and well-organised.

• Assist in preparing high-quality reports, briefing materials, and presentations, ensuring accuracy, clarity, and a professional standard at all times.

• Oversee the management of expense claims, timesheet records, and comprehensive filing systems, ensuring they remain secure, up-to-date, and compliant with company policies.

About You

• Demonstrated experience as an Executive Assistant supporting senior executives within a large, complex (preferably global) organisation.

• Previous experience in planning and organising international travel.

• Strong communication and interpersonal skills, with the ability to engage confidently and effectively with a wide range of complex stakeholders at all levels.

• Highly organised and detail-oriented, capable of managing multiple tasks, priorities, and schedules with precision.

• Trustworthy and discreet, with proven experience in handling highly confidential and sensitive information responsibly.

• Proficient in Microsoft Office, able to produce professional documents and manage complex scheduling requirements with ease.

• Proactive and solution-focused, anticipating needs and addressing challenges before they arise.

What we Offer

Whatever your role, life stage or background, you can shape your career here in your way with highly challenging work, great colleagues and career development, plus a range of flexible benefits and working patterns.

• Professional Development – further education, leadership development, professional industry memberships and unlimited access to a range of online training

• Purchased annual leave

• Salary packaging including novated car leases

• Generous paid parental leave

• Volunteer and enhanced Reservist Leave

• Health & Wellbeing program

• Employee Assistance Program

We’re building a unique, values-driven and inclusive business. We have exciting plans for the future and everyone has a part to play. What’s Your Possible?

Everyone Matters

Doing the right thing and sharing success are two values underpinning how we behave at Northrop Grumman. Here, everyone matters including candidates from diverse backgrounds.

We are particularly proud of our commitment to reconciliation with Aboriginal and Torres Strait Islander people as demonstrated through our and our support for Veteran employment, and welcome Aboriginal and Torres Strait Islander people and Veterans to apply to join our team.

As a Defence security clearance is required for this role, you must be an Australian Citizen. International Traffic in Arms Regulations (ITAR) are applicable, as such your nationality may be a factor in determining your suitability for this role. You will also need to satisfy police checks and employment screening verification.

Northrop Grumman is committed to hiring and retaining a diverse workforce, and encourages individuals from all backgrounds and all abilities to apply and consider becoming a part of our diverse and inclusive workforce. Aboriginal and Torres Strait Islander people are welcome and encouraged to apply.