Executive Assistant (Remote)

Remote Executive Assistant

Altamont Group is a boutique advisory focused on supporting the humanitarian,

government and development sectors across Africa, Asia, Europe, MENA, and the GCC. Our

team has over 45 years of expertise in Monitoring, Evaluation, Research and Learning

(MERL); Strategy; Policy, eLearning/Capacity Development/Training; Quality Assurance and

Accreditation; and Organizational Optimization. By leveraging global best practices within

local contexts and prioritizing quality, access, and value; we drive sustainable impact and

long-term success, as well as deliver innovative, tailored solutions, for our global clients.

Altamont Group is seeking a skilled and motivated Executive Assistant (EA) to support our

project management team in coordinating and executing various projects. This role is

deadline driven with usual work hours from 9:00 am to 6:00 pm (GST), Monday to Saturday,

along with the expectation that the EA will be available to track deadlines and follow up on

deliverables as needed. The EA must be available via email, MS Teams, and WhatsApp for

project-related communications and meetings.

Role

Altamont Group is seeking a skilled and motivated Executive Assistant (EA) to support our project management team in organizing and executing various projects. The successful candidate will assist in planning, executing, and finalizing projects according to strict deadlines. The Executive Assistant will be responsible for maintaining project documentation, coordinating meetings, and monitoring project progress.

The EA will work with the project lead to ensure project plans, deadlines, and deliverables proceed as required. The EA will also assist in developing strategies to mitigate project, client, and business development risks/issues. The EA will support quality assurance by reviewing every deliverable to ensure it is a Client Ready Version (CRV), i.e., that the document is accurate, complete, and of high quality.

The EA MUST understand advisory and consulting spheres so that the EA can support project implementation teams.

The EA will be required to understand the requirements of each project that Altamont Group implements as well as comprehend each project-related document in AG’s focus areas namely Strategy, Policy, MERL, QA, eLearning/Training/Capacity Development, and Organizational Optimization

This role is ideal for someone who is detail oriented, loves coordinating, has great writing and editing skills, and can quickly grasp key project information.

Responsibilities

• Assist in developing project plans, timelines, and budgets
• Maintain project documentation, including project schedules, status reports, meeting minutes, and other project-related information
• Maintain/organize SharePoint folders and files
• Coordinate project team meetings and follow up on action items
• Assist in tracking project progress against project plans and budgets
• Communicate project status, issues, and risks to project stakeholders
• Collaborate with project team members to ensure timely completion of project tasks
• Assist in conducting research and preparing reports as needed
• Ensure project data and documentation are stored appropriately
• Assist with other project-related tasks as required
• Facilitate communication between the lead consultant and executive team throughout project life cycles
• Assist project leader to manage project management documents such as the project workplan, budget, schedule, or scope statement
• Assist the project leader and project team to ensure project deadlines are met
• Execute a variety of project management administrative tasks
• Review each project deliverable to ensure it is CRV and aligned with AG quality standards
• Schedule and coordinate meetings with stakeholders/clients along with maintaining interview contact list and database
• Document and follow up on important actions and decisions from meetings
• Prepare necessary presentation materials for meetings
• Develop PPTs and briefing notes for pitch/business development meetings
• Provide research support to the CEO
• Communicate with stakeholders/clients

Required Skills and Experiences

• Bachelor’s degree from a reputable university
• Proven experience as an Executive Assistant or in a similar role
• Familiarity with project management tools and methodologies
• Ability to coordinate
• Strong organizational and time-management skills
• Should be trustworthy and maintain confidentiality
• Ability to work effectively both independently and as part of a team
• Proficient in MS Office, SharePoint, and project management software
• Strong attention to detail
• Ability to prioritize tasks and work under pressure
• Should be proactive and able to multitask
• Ability to manage deadlines efficiently
• Ability to manage schedules across multiple time zones
• Exceptional English writing/editing abilities
• Excellent spoken English with Western syntax
• Strong analytical and critical thinking skills
• Flexible attitude toward receiving feedback

What’s in it for You:

• Professional Growth: Opportunity for ongoing learning, skill development, and gaining practical experience to excel in project management roles in a supportive environment.
• Meaningful Impact: Feel the satisfaction of being part of a team that makes a difference globally with impactful work.
• Collaborative Environment: Work closely with teams to improve content quality.
• Opportunity for Advancement: Grow skills through diverse projects and continuous learning.
• Relationship Management: Facilitate client communication and team collaboration.
• Flexibility and Support: Enjoy remote work flexibility with team support.
• Valued Input: Experience the empowerment of knowing that your input is not only welcomed but highly valued and respected.
• Recognition: Contributions are valued and acknowledged, fostering pride in your work.