Executive Assistant in North Sydney, Australia

Company Description

At Allergan Aesthetics, an AbbVie company, we develop, manufacture, and market a portfolio of leading aesthetics brands and products. Our aesthetics portfolio includes facial injectables, body contouring, plastics, skin care, and more. Our goal is to consistently provide our customers with innovation, education, exceptional service, and a commitment to excellence, all with a personal touch. For more information, visit https://global.allerganaesthetics.com/. Follow Allergan Aesthetics on LinkedIn.

Allergan Aesthetics jobsnear.net An AbbVie Company

AbbVie is an equal opportunity employer, and dedicated to fostering an inclusive, flexible, and supportive workplace that values and respects every individual. We are committed to operating with integrity, driving innovation, transforming lives, and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability. We ensure a fair and inclusive recruitment process without discrimination against any employee or applicant because of, and not limited to, race, religion, age, physical or mental disability, gender identity or expression, sexual orientation, or marital status. Our hiring process is flexible and accessible, so if you have any specific requests or accessibility requirement, please feel comfortable to let our team know by emailing CareersANZ@abbvie.com or speaking with your Recruiter and we’ll make any necessary adjustments to accommodate your needs.

Job Description

We are seeking a highly organized and proactive Executive Assistant to support the General Manager of Allergan Aesthetics, ANZ. This role requires a dynamic, motivated and resourceful individual capable of managing a wide range of administrative and executive support-related tasks, including the ability to handle confidential information with discretion.

KEY DUTIES AND RESPONSIBILITIES

• Provide high-level administrative support to the General Manager (GM)

• Undertake complex diary management, planning and scheduling for all internal and external appointments with appropriate meeting lead times on behalf of the GM

• Manage extensive national and international travel arrangements for the GM, including preparation of expense claims and managing the corporate travel agency with Finance

• Support and drive the preparation of correspondence, presentations and reports to the highest standards of grammar

• Assist in preparing agendas, and record and distribute minutes by collating relevant information and documentation, in particular for the monthly ANZ Leadership Team Meeting

• Co-ordinate events, manage company conferences and offsite meetings

• Utilise sound judgment and knowledge of business units and company matrix to respond to general enquiries and re-route urgent matters in the GMs absence, keeping the GM abreast of any issues arising

• Co-ordinate logistics for visiting members of International Leadership Team if requested

• Edit, design and distribute internal communications

• Be first point of contact for media enquiries

• Provide occasional administrative assistance to the Finance Director as required.

• Ensure all business activities comply with the relevant Acts, legal demands and ethical standards

• Report any adverse event within 24 hours as per AbbVie’s policies and procedures

• Proactively participate in AbbVie’s WHS programs, adhere to policies and promote a safe work environment at all times

• Adhere to AbbVie’s internal codes of conduct and compliance processes

• Other ad hoc duties such as administrative duties, as requested

Qualifications

• Successful completion of High School certificate plus Certificate or Diploma in Business Administration Experience and Abilities

• At least 6 years’ experience within similar EA/PA roles, preferably with a 2-3 years’ experience working 1:1 at Director or GM level

• Experience within the pharmaceutical industry/scientific or clinical environment and/or within a sales and marketing environment is desirable

• Professional written and verbal communication skills, with a good understanding of business etiquette

• Strong sense of accountability, and can-do attitude.

• Ability to anticipate needs and action accordingly with sense of urgency.

• Ability to maintain confidentiality of sensitive information and materials.

• Advanced skills in Microsoft Word, PowerPoint, Excel, Outlook

Flexibility and Availability: In line with Australia’s ‘Right to Disconnect’ legislation, we recognise and respect employees’ right to refuse contact outside of their working hours, unless such refusal is deemed unreasonable. As we operate in an international, matrixed environment, there may be occasions where your role requires participation in business meetings outside of standard hours. We value and support flexibility and appreciate your willingness to occasionally accommodate these requests to ensure effective collaboration and communication within our global team.

Additional Information

THE ALLERGAN COMMITMENT:

• Doing What is Right – Never jeopardize patient safety, product quality or compliance; always act with integrity

WAYS WE WORK:

• All For One Abbvie; We weigh all decisions against the common good. We inspire, share and create as a team. We solve problems for all rather than serving our immediate team.

• Decide Smart & Sure; We make intelligent decisions to create the best outcomes. We act quickly, embrace experimentation, and learn what doesn’t work and get on to what does.

• Agile & Accountable; We streamline and eliminate unnecessary obstacles. We plan but adapt as we go. We delegate and make tough decisions to ensure focus on results, staying keenly aware of the urgency in all we do.

• Clear & Courageous; Open, honest, candid dialogue is core to our work and how we act with each other. We share information freely and continuously to find solutions. We admit mistakes. We grow stronger by putting the courage of our conviction to the test.

• Make Possibilities Real; We question with endless curiosity. We’re never satisfied with good enough—patients depend on us to deliver more. We challenge ourselves to find creative, constructive solutions to turn possibilities into reality.

CODE OF CONDUCT & BUSINESS INTEGRITY STATEMENT

• AbbVie is committed to observing high integrity and ethical standards in all its business dealings with our customers, with each other, business partners and suppliers.

• AbbVie as a responsible corporate citizen will adhere to these standards, as well as to local, national and international laws.

• All AbbVie employees are responsible for maintaining the Company’s reputation for conduct in accordance with the highest level of business integrity, ethics and compliance with the law. Soliciting and/or accepting/attempting/offering bribes or any illegal gratification is therefore cause for immediate dismissal.

• AbbVie is committed to operating with integrity, driving innovation, transforming lives, serving our community, and embracing diversity and inclusion.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives, serving our community and embracing diversity and inclusion. It is AbbVie’s policy to employ qualified persons of the greatest ability without discrimination against any employee or applicant for employment because of race, color, religion, national origin, age, sex (including pregnancy), physical or mental disability, medical condition, genetic information, gender identity or expression, sexual orientation, marital status, status as a protected veteran, or any other legally protected group status.

US & Puerto Rico only – to learn more, visit https://www.abbvie.com/join-us/equal-employment-opportunity-employer.html

US & Puerto Rico applicants seeking a reasonable accommodation, click here to learn more:

https://www.abbvie.com/join-us/reasonable-accommodations.html