Executive Assistant II at InnovAge

Executive Assistant II

• Administrative
• Full Time
• Remote

Job Description

TheExecutive Assistant IIserves as the primary point of contact for internal and external constituencies on all matters pertaining to the Executive while also serving as a liaison to the board of directors and senior management team. Performs a variety of complex, confidential and high-level administrative support duties.

This position is remote with hybrid option if near a facility. Quarterly travel to Corporate Headquarters in Colorado.

• Provide primary administrative support to the Matrixed Executives.
• Organizes, prioritizes, and summarizes the content of incoming mail and materials, specially gathered data, special requests and meetings.
• Review, draft, format, edit, and proofread general correspondence, documents, organizational charts, presentations, and other confidential materials. Formalize final document versions to be reviewed and approved by Executive.
• Conduct research / collect and analyze data needed for correspondence, documents and presentations.
• Maintains and manages an extremely active Executives calendar of appointment in Microsoft Outlook, including schedules and coordinates meetings, conference calls, and other executive related events.
• Collaborates with meeting attendees to coordinate dates and times, reserves meeting space, provides the appropriate equipment / materials and provides hospitality services as needed for meetings.
• Initiates, establishes, and communicates department meetings on behalf of the Executive. Prepares meeting agendas, take meeting minutes and follows-up on meeting action items.
• Disseminates information and schedules meetings with Executives direct reports; and maintains formal and informal working relationships in order to carry out the written and verbal directives of the Executive.
• Locates documents for review; maintains files and other records.
• Coordinates the Executives travel, which may include making arranging complex and detailed travel plans, itineraries, and agendas.
• Performs credit card reconciliations, prepares mileage and expenses reports on a bi-weekly basis for approval by the Executive and processing by the Accounting department.
• Assists with external committee appointments by gathering required information from committee sponsors.
• Collaborates and collaborates with Governance in order to ensure that Board related information is updated with Executives information.
• Completes projects assigned by the Executive and follows up on results, provides analytical support on special projects as needed and assigned.

REQUIRED

• Bachelors degree from an accredited college/university
• Minimum of six (6) years of experience as an executive assistant and providing support to senior / executive staff, and Board of Directors.
• Ability to exercise good judgment in a variety of situations.
• A strategic thought process, and the ability to maintain a balance among multiple priorities.
• The ability to work independently on projects, from conception to completion
• Ability to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
• Has a high degree of personal integrity and strong interpersonal skills.
• Exemplary business writing skills for written and electronic communication. Strong grammar, spelling, punctuation, editing, proofreading and verbal/written communication skills. Excellent verbal communication and presentation skills.
• Current knowledge and experience with the operation of copiers, fax machines, printers, postage meters, scanners and computers.
• Strong knowledge, experience and intermediate to advanced skill level with Microsoft Office Suite,which includes Microsoft Outlook, Teams, Word, Excel, PowerPoint,OneNote and Visio.

PREFERRED

• Experience working in a publicly traded company or with Investor Relations

The mission of InnovAge is to allow seniors to live life on their terms by aging in place, in their own homes and communities, for as long as safely possible. InnovAges Program of All-inclusive Care for the Elderly (PACE) is an alternative to nursing facilities. Our enrolled participants receive customized healthcare and social support at a nearby PACE center supported by a team of medical experts dedicated to providing personalized healthcare and support to help them age at home. Our greatest assets are our team members who make a difference in the lives of those we serve every day. Elevate your future with co-workers passionate about a patient-centered care model supported by comprehensive services to improve the quality of care while reducing over-utilization of high-cost care settings.

As an equal opportunity/affirmative action employer InnovAge is committed to and values an inclusive and diverse workplace. All qualified applicants will receive consideration for employment without regards to race, color, religion, sex, sexual orientation, gender, gender identity/expression, national origin, disability or protected veteran status, pregnancy or any other status prohibited by applicable law.

Salary ranges are dependent on a variety of factors, including qualifications, experience, and geographic location and does not include potential bonus or benefits. Comprehensive benefits include m/d/v, short and long-term disability, life insurance and AD&D, supplemental life insurance, flexible spending accounts, 401(k) savings, paid time off, and company paid holidays.

Salary Range Minimum

USD $70,000.00/Yr.

Salary Range Maximum

USD $81,000.00/Yr.