Executive Assistant II – Associate

Job title:

Executive Assistant II – Associate

Company

BNY Mellon

Job description

Job Description:Bring your ideas. Make history.
BNY Mellon offers an exciting array of future-forward careers at the intersection of business, finance, and technology. We are one of the world’s top asset management and banking firms that manages trillions of dollars in assets, custody and/or administration. Known as the “bank of banks” – 97% of the world’s top banks work with us as we lead and serve our customers into the new era of digital.With 240 years of rich history and industry firsts, BNY Mellon has been built upon our proven ability to evolve, lead, and drive new ideas at every turn. Today, we’re approximately 50,000 employees across 35 countries with a culture that empowers you to grow, take risks, experiment and be yourself. This is what #LifeAtBNYMellon is all about.Executive AssistantThe Executive Assistant will report into the BNY Mellon Country Head/CEO Fund Service Ireland DAC. The Executive Assistant will help to support local events and management of same, local communications and management of Senior Executive visits to Ireland.The ideal candidate should have excellent verbal and written communication skills, strong organisational skills and excellent time management to help ensure the efficient and smooth day-to-day operations of the Country Head/CEO. The candidate should have the ability to build relationships with stakeholders, resolve conflicts, operate with discretion on sensitive matters, show initiative and be proactive.

• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
• Able to manage multiple calendars, coordinate meetings across teams and with senior executive management
• Responsible for daily interaction and management of communication with the assigned executive’s/team member’s direct reports
• Appropriately and effectively addresses highly complex issues escalated to assigned members of the team
• Ability to prepare and distribute meeting agendas, take detailed meeting minutes, proofread documents, reports and other materials
• Book and coordinate travel arrangements and submit expense reports for multiple senior members of the team
• Understand the department policies and procedures and be the source of information to the team
• Help coordinate team activities, conferences, events, townhalls, help with ordering office supplies etc
• May be required to coordinate special projects and tracking of information e.g. vacation, travel and expenses etc
• Create and edit documents, spreadsheets, and presentations as and when required
• May serve as a support team lead, assigning activities to other support staff and checking completion
• Performs advanced, diversified and often confidential administrative duties requiring broad and comprehensive experience, skill and knowledge of organisational policies and procedures
• Typically conducts a range of administrative assignments related to the smooth operation of the Country Head/CEO and/or team’s attendance at or conduct of seminars, workshops, and/or conferences, among others, including production of materials that may be sensitive in nature, scheduling, logistical arrangements, and liaising with participants, speakers, and vendors.

Qualifications

• Experience working as an EA within Financial Services Industry is preferred.
• A degree or relevant business certifications preferred.
• Bachelor’s degree in lieu of some experience may be considered.
• The candidate must be proficient using the Microsoft Suite of applications, including Outlook, Word, Excel and PowerPoint.

At BNY Mellon, our inclusive culture speaks for itself. Here’s a few of our awards:

• Fortune World’s Most Admired Companies & Top 20 for Diversity and Inclusion
• Bloomberg’s Gender Equality Index (GEI)
• Human Rights Campaign Foundation, 100% score Corporate Equality Index

, Disability: IN – 100% score * 100 Best Workplaces for Innovators, Fast Company

• CDP’s Climate Change ‘A List’

Our Benefits:BNY Mellon offers highly competitive compensation, benefits, and wellbeing programs rooted in a strong culture of excellence and our pay-for-performance philosophy. We provide access to flexible global resources and tools for your life’s journey. Focus on your health, foster your personal resilience, and reach your financial goals as a valued member of our team, along with generous paid leaves that can support you and your family through moments that matter.BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer – Underrepresented racial and ethnic groups/Females/Individuals with Disabilities/Protected Veterans.BNY Mellon is an Equal Employment Opportunity/Affirmative Action Employer. Minorities/Females/Individuals With Disabilities/Protected Veterans.Our ambition is to build the best global team – one that is representative and inclusive of the diverse talent, clients and communities we work with and serve – and to empower our team to do their best work. We support wellbeing and a balanced life, and offer a range of family-friendly, inclusive employment policies and employee forums.

Expected salary

Location

Co Dublin

Job date

Thu, 06 Jun 2024 22:21:59 GMT

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