Executive Assistant – Financial Services

Job title:

Executive Assistant – Financial Services

Company

Azon Recruitment Group

Job description

Executive Assistant – Financial Services
Location: DublinAbout Our ClientOur client is a prominent organization focused on attracting international investment and fostering an inclusive workplace that values workforce diversity. Partnering with some of the world’s leading financial services companies-such as Citi, Bank of America, BNY Mellon, State Street, PayPal, and Stripe-this organization plays a crucial role in positioning Ireland as a global hub for financial services.Why This Role?This is an exciting opportunity for a detail-oriented Executive Assistant to support the International Financial Services (IFS) Division within a highly influential organization. By providing direct support to the Global Head and Management Team, the successful candidate will contribute to a vibrant environment that encourages growth and offers significant exposure to high-profile clients within Ireland’s thriving financial services sector.About the RoleAs an Executive Assistant in the IFS Division, the individual will ensure efficient departmental operations by supporting leadership and coordinating administrative activities that drive international investments. Key responsibilities include:

• Administrative Support: Deliver high-quality administrative assistance to the IFS Team, managing incoming communications, processing invoices, organizing event logistics, and scheduling team meetings.
• Diary and CRM Management: Assist divisional management with scheduling and maintain the Customer Relationship Management system, generating weekly reports for the leadership team.
• Project Coordination: Collaborate with Project Executives to gather data and key metrics, ensuring accurate and timely reporting on organizational performance.
• Presentation & Marketing Materials: Assist in preparing impactful presentations and marketing materials to support client engagement efforts.
• Client Assistance: Coordinate meetings, draft support letters, and provide administrative support for clients, including visa and green card requests.
• Additional Responsibilities: Uphold core values such as People, Professionalism, Passion for Performance, and Public Service, while demonstrating flexibility in adapting to additional tasks across time zones and cultural contexts.

About the Ideal CandidateThe ideal candidate will demonstrate:

• Client-Centric Relationship Building: Ability to foster strong relationships with clients and stakeholders.
• Effective Communication & Personal Impact: Excellent verbal and written skills to engage with diverse teams.
• Project Management Skills: Strong organizational skills to manage multiple tasks and coordinate projects efficiently.
• Creativity and Innovation: Resourcefulness in producing high-quality materials and solutions.
• Business Knowledge: Understanding of the financial services sector and the client’s role within it.

Additional Requirements

• Qualifications: A third-level qualification (or working towards one) is desirable.
• Technical Skills: Proficiency in MS Office Suite.
• Adaptability: Able to work independently, under pressure, and manage changing priorities.
• Flexibility: Willingness to travel and work outside standard hours as needed.
• Career Development: Interest in progression and potential opportunities within both domestic and overseas offices.

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Expected salary

Location

Dublin

Job date

Wed, 06 Nov 2024 03:28:06 GMT

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