Deputy Regional Director (Management)

Call for Expression of Interest

Position Title: Deputy Regional Director (Management)

Duty Station: Multiple Duty Stations

Classification: Professional Staff, Grade D1

Estimated Start Date: As soon as possible

Closing Date: 15 July 2024

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

Context:
Under the direct supervision of the Regional Director (RD) and under the technical oversight of the relevant Departments and Divisions of the Management and Reform Pillar; and in close collaboration with other Departments and Divisions at Headquarters (HQ), as well as with the Country Offices (COs), the Deputy Regional Director (Management) performs deputizing and advisory functions for the Regional Director on management, financial, administrative and oversight- related matters. The Deputy Regional Director (Management) will provide strategic advice and substantive support to the Regional Director in the management of the Regional Office and exercise leadership and guidance to the RO and COs within the Region. The incumbent will be responsible and accountable for managing and overseeing all budgetary, financial, human resources, supply chain management, ICT, internal controls, risk management, staff welfare, organizational compliance and other administrative management functions.

Core Functions / Responsibilities:

Strategic leadership

1. Provide overall leadership on strategic developments in the Region in line with the Regional Strategic Plan and IOM’s Strategic Plan and lead the resources mobilization function of the RO ensuring compliance with IOM rules and procedures centered on high quality service provision to IOM’s beneficiaries and Member States.
2. Ensure close coordination of all matters related to the implementation of the Regional Strategic Objectives with the Deputy Regional Director (Operations) and jointly advise the Regional Director of pertinent developments.

Regional Office Functions

1. Provide strategic advice to the RD on all aspects of administration, budget, finance and personnel management in accordance with IOM rules, policies and procedures.
2. Lead the development and implementation of short and long-term management objectives and provide advice on general management related matters within the scope of the RO.
3. Liaise with governmental, intergovernmental, donors, UN agencies and partner entities on resource management related matters with a view of ensuring effective implementation of IOM’s mandate including representing the Organization at relevant high level and inter-agency meetings.
4. Review the structure of the RO and COs and coordinate the annual budget submission, recommend structural adjustments and control spending to ensure that costs are contained within approved allocations.
5. Supervise the Finance, Human Resources, Staff Welfare, ICT, Supply Chain Management, and Change Management structures of the RO.
6. Review and approve budgets contained in Concept Notes/Project Proposals as part of the project endorsement process, including relevant risk management aspects.
7. Coordinate the Risk Register Matrix and Business Continuity Plan (BCP) and act as Focal Point for UN Efficiency Agenda (Business Operation Strategy (BOS), Common Back Office (CBO), etc.) for the Regional Office.
8. Supervise the resources management staff in the Regional Office and guide Heads of Resources Management in the COs.
9. Track and monitor regional statistics with regards to diversity and gender balance, ensure relevant planning and assist Chiefs of Mission (CoMs) in the achievement of the pertinent goals.
10. Coordinate with HQ and Administrative Centres the implementation of institutional policies in the area of resources management.
11. Ensure the establishment of clear staff welfare guidance and enhancement in the Region and provide advice and guidance to RMOs to fully implement related plans.
12. Ensure region-wide oversight of the adherence to mandatory IOM trainings including application and implementation of IOM’s gender, equity and social inclusion standards.
13. Serve as Officer in Charge (OiC) during the absence of the Regional Director, as per applicable delegation of authority.

Oversight of Country Offices performance

1. Provide technical supervision of RMOs in the Region, maintaining a clear overview of arising challenges and guiding the management of the COs in the resolution of those challenges.
2. Oversee the provision of first-line support, guidance and training to the Heads of Resources Management, CoMs and other concerned IOM staff in the Region with respect to IOM’s policies and procedures relating to administrative, financial, human resources, enterprise resource planning (ERP), risk management, supply chain management, ICT and legal affairs related matters.
3. Formulate and monitor the implementation of internal controls to prevent fraud and mismanagement. Guide COs in using compliance control tools.
4. Review the Risk Registers and Risk Management Plans, Business Continuity Plan (BCP) and Business Operation Strategy (BOS) of the Country Offices under the Regional Office. Ensure quality assurance of those in coordination with relevant departments and offices in the HQ.
5. Support and provide high-level guidance to COs with the preparation of legal agreements, including the Host Country Agreement, and Privileges and Immunities (P&Is).
6. Provide guidance to CoMs and Heads of RM in managing the human resources function of their COs and coordinate with DHR for resolution of complex situations.
7. Monitor the financial management and compliance function in the Region to address issues relating to accounting, budgeting and treasury matters.
8. Ensure appropriate support is provided to run ERP functions (e.g. payroll, accounting, procurement, etc.) for COs that do not allow for segregation of duties.
9. Ensure the maintenance of the optimal organizational structures of COs and provide substantive support and guidance to CoMs and Heads of RM with the restructuring and rightsizing of the COs in order to meet the budgetary and organizational requirements.
10. Oversee and coordinate staff development and learning in the Region including leading and organizing regular resources management related trainings for the CO’s.
11. Provide budget development support to COs in close coordination with the Regional Thematic Specialists (RTS’s) and other RO Heads of Units to ensure that relevant aspects of the Country Office are covered.
12. In coordination with the Regional Director, provide guidance to and closely monitor the COs at risk or under observation.
13. Undertake duty travel to the COs, as needed.
14. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

• Master’s degree in in business administration, management or a related field from an accredited academic institution with fifteen years of relevant professional experience.

Experience

Progressively responsible professional work experience in an international development context as elaborated below:

• Demonstrated experience in financial management in a large humanitarian organization with a global footprint;
• Demonstrated experience in internal controls assessment, risk management, and compliance;
• Experience and sound knowledge in human resources management;
• Experience handling challenging and complex management situations, implementing institutional reforms; and,
• Experience in liaising with governmental and diplomatic authorities, UN agencies and otherinternational institutions.

Skills

• Demonstrated ability to lead, motivate and supervise multi-disciplinary and multi-cultural staff of various backgrounds;
• Knowledge of UN and/or IOM systems and processes;
• Ability to coach and mentor staff in the area of management;
• Proven ability to establish and maintain productive partnership with clients;
• Knowledge and understanding of donor programming, IOM and/or UN rules, regulations and policies in the area of the resources management;
• Proven experience with utilizing enterprise resource planning tools such as SAP and Oracle;
• Excellent communication and negotiation skills; and,• Personal commitment, efficiency and drive for results.

Languages

IOM’s official languages are English, French, and Spanish, all staff members are required to be fluent in one of the three languages .

For this position, fluency in English is required (oral and written). Working knowledge of Spanish and/or French is a distinct advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Notes

Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).

Required Competencies:

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators level 3

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 3

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf

Competencies will be assessed during a competency-based interview.

Other:

IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.

Internationally recruited professional staff are required to be mobile. For this staff category, candidates will not be considered for placement a duty station within their country of nationality.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.