Department Administrator

Job title:

Department Administrator

Company

Jones Engineering

Job description

Position: Department AdministratorLocation: MaynoothCompany Description
We are a leading engineering services company with a proven track record of high quality, customer focused project delivery for over 130 years. Our core divisions include Mechanical Engineering, Electrical Engineering, Sprinkler and Fire Protection. Some of the other services we provide include Waste to Energy (BioEnergy), Specialist Lift, Off Site Fabrication, Technical Support Services, Maintenance, Asset Management, BIM (Building Information Modelling) and Geo-Surveying. We offer competitive salaries, financial support for further training, Continuous Professional Development (CPD) leading to chartered status, performance incentives and the ability to progress your career with a world class engineering contractor.Job Description
The Department Administrator is responsible for the efficient day-to-day operations of the Quality and Commissioning Department. This role ensures that administrative functions are carried out smoothly and that the office runs efficiently. The Department Administrator will be responsible for organizing office operations, managing office supplies, providing clerical support, and coordinating various office activities to ensure a productive work environment.Responsibilities:
1. Administrative Support:
o Perform general clerical duties including answering, emails, and correspondence.
o Manage schedules, appointments, and meetings for senior management.
o Coordinate office events, meetings, and conferences.
o Prepare and edit documents, reports, and presentations as needed.
o Manage User access to quality management system software2. Office Management:
o Maintain office supplies by checking inventory and ordering items as required.
o Organize and maintain office filing systems (both electronic and paper).
o Oversee user input to department SharePoint and ensure filing systems are maintained3. Financial Administration:
o Assist in processing purchase orders for the department, Via SAP software
o Managing invoices and goods receipting
o Reconciling expense reports.4. Human Resources Support:
o Assist in maintaining employee records and files.
o Coordinate onboarding processes for new hires, including setting up workspaces and access to necessary tools.
o Track staff attendance, annual leave, and timesheets.Qualifiactions & Experience:

• At least 2 years of experience in an administrative or office management role.
• Trained in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excel proficiency preferred. Familiarity with office management tools.
• Strong verbal and written communication skills.
• Ability to multitask, prioritize, and manage time effectively.
• Strong focus on accuracy and efficiency in work.
• Ability to handle challenges independently and offer practical solutions.
• Maintain a high level of discretion when dealing with sensitive information.

Benefits
We offer a competitive salary package commensurate with experience and qualifications. In addition, you will have the opportunity to work in a dynamic and supportive environment, collaborating with industry leaders and contributing to a sustainable future. Our company values work-life balance and encourages professional growth through training and development programs. If you are ready to make a difference and be part of a growing industry, please submit your CV, along with a cover letter highlighting your relevant experience and why you are interested in this role. Recognising the contributions and respecting our people is core to our culture and values. We are an equal opportunities employer, and we encourage candidates from all backgrounds to apply for roles.#IJ

Expected salary

Location

Maynooth, Co Kildare

Job date

Sat, 05 Oct 2024 05:44:11 GMT

To help us track our recruitment effort, please indicate in your email/cover letter where (jobsnear.net) you saw this job posting.