Contract Support Coord in Sydney, Australia

Contract Support Coord

Job ID

200752

Posted

09-Jan-2025

Service line

GWS Segment

Role type

Part-time

Areas of Interest

Administrative, Engineering/Maintenance, Facilities Management

Location(s)

Sydney – New South Wales – Australia

Work for CBRE Global Workplace Solutions (GWS) who are leaders in the facilities management industry

Endless growth opportunities working across multiple client accounts

This role is based in Macquarie Park and is Part Time (total of 22.5 hours)

The GWS Local Business deliver consistent solutions with local specialization through operational and service excellence, with deep expertise in the self-delivery of technical and hard services.

The Position

Are you ready to shape your career path at CBRE? The Contract Support position is the perfect opportunity to pave the way towards your desired future. As the vital glue that holds the team together, this role offers a fantastic chance to carve out your career in the direction you choose. Whether you aspire to excel in facilities management, lead an operations team, or pursue a career in finance, this position will pivot you in the right direction.

This is a customer and team facing role to provide exceptional customer service and business support in order to contribute to the continued growth and success of the Business.

Here’s a snapshot of your day

• Manage sickness, absence reporting and holiday tracking.

• Collate and process timesheets & expenses and provide training for team

• Assist in compiling Site/Area Monthly Contract Review Pack (& attend monthly meetings) and monthly contract meeting reports

• Ordering of materials / parts / PPE

• Plan maintenance visits for Technicians and Sub-Contractors

• Become System Champions e.g. Pronto & My Supplier

• Support Work Order Specialist – Contract Support team with planning and scheduling works.

• Drive PPM and Reactive performance through direct engagement with engineering team and service partners

• Familiar with daily operations and the specific scope of the contract e.g. which services are covered and which are chargeable.

• Ensure QHSE documentation is maintained and readily available using CBRE systems.

• Ensure Supplier Management reviews take place and are recorded

• Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations.

• Keeping the shared CBRE drive and client electronic records up to date to enable full auditable trails.

• Ensure integrity of financial transactions form contract.

• Maintaining the WIP, Open purchase orders, debt to agreed contractual defined parameters and month end financial reporting.

• Create accurate purchase orders, process/raise invoices and create/raise extra works jobs

• Attend and actively participate in weekly finance meeting with contract manager/subcontractors.

About you:

• Experience in a similar customer facing role.

• Experience in Finance and Administration.

• Previous experience in Property/Workplace Experience or Facilities Management industry

• Excellent PC based skills, with a high level of experience in Word/Excel and Outlook – intermediate to advance level.

• 3 years’ experience in a similar role with managerial experience

• Flexible to work outside core office hours from time to time

What’s in it for you?

People are the foundation upon which our success is built. Our company is diverse and so are the opportunities for professional and career development. Our people are free to expand their skills and knowledge to drive their careers and reach their full potential.

We value flexibility and our people work in ways that meet their work/life commitments and support their wellbeing, development and performance. Our people benefit from a range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days.

We look forward to hearing from you!

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and EXPERIENCE

Accreditation or degree from a two-year program with emphasis in accounting or finance required plus a minimum of one year accounting or finance experience required. Degree from a four-year college or university program with an emphasis in accounting, finance or related field preferred.

CERTIFICATES and/or LICENSES

None

COMMUNICATION SKILLS

Excellent written and verbal communication skills. Strong organizational and analytical skills. Ability to provide efficient, timely, reliable and courteous service to customers. Ability to effectively present information. Ability to effectively respond to basic inquiries or requests, and successfully convey and explain system and accounting issues to non-system users.

FINANCIAL KNOWLEDGE

Requires basic knowledge of accounting terms.

REASONING ABILITY

Ability to understand and carry out general instructions in standard situations. Ability to comprehend, analyze, and solve basic problems in standard and non-standard situations. Requires basic analytical and quantitative skills.

OTHER SKILLS and ABILITIES

Intermediate knowledge of computer software and hardware (i.e. Microsoft Office Suite Products). Advanced organizational skills, attention to detail, and openness to new ideas and procedures.

SCOPE OF RESPONSIBILITY

Decisions made with general understanding of procedures and company policies to achieve set results and deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)