Company Secretary

Job title:

Company Secretary

Company

Clyde & Co

Job description

The RoleDepartment: Corporate General & CommercialLocation: Guildford/LondonRole: Company SecretaryThe TeamOur global corporate and advisory group supports a broad range of clients on all their legal requirements, from corporate, banking & finance, commercial,employment,IPto IT/Tech.Our Legal500 Tier 2 ranked corporate and commercial team works cohesively with clients across the firm’s key sectors in both mature and emerging markets around the world, assisting with private M&A transactions, joint ventures and corporate governance arrangements. The RoleThe main duties of the role include the day-to-day management and oversight of a range of corporate facilities including registered office and company secretarial facilities, company formations, notarisation and legalisation services and agent for service of process in the UK working alongside the Firm’s corporate team.The core location of the role is Guildford or London and travel between these locations may be required from time to time.Main ResponsibilitiesThe department provides a range of corporate facilities including registered office and company secretarial facilities, company formations, notarisation and legalisation services and agent for service of process in the UK. Much of the Company Secretarial work is compliance based, but there is ample opportunity to be involved in specific one-off assignments which may be required often against tight deadlinesThe Company Secretarial Manager’s duties include:

• Overseeing daily management tasks
• Liaising with clients and service providers
• Present to the corporate seat trainees as part of the Firm’s trainee inductions
• Ensuring that companies are aware of any annual filing requirement approaching,
• Liaising with PSLs in relation to precedent documents
• Assisting trainees and assistants in corporate transactions
• Update statutory records using BluePrint (desktop version)
• Contribute articles to corporate publications
• Ensure documents are legalised and apostilled correctly in order that they are accepted by the foreign authorities
• Investigate both domestic and international companies using Companies House, Dun & Bradstreet, or ICC

Essential Skills & ExperienceThe successful candidate must have:

• Knowledge of company law, especially regarding the rules and regulations governing the administration of companies
• A sound company secretarial and administrative background preferably from a legal or accounting practice
• Excellent communication, organisational and technical skills
• A meticulous eye for detail

The applicant must:

• Be used to operating in a highly regulated environment.
• Be willing to take on responsibility and develop the role as opportunities arise.
• Be self-motivated and able to work on their own initiative, without supervision, and as part of a team.
• Be comfortable liaising at all levels both via electronic means and face to face.
• Be flexible with the ability to work to tight deadlines.
• Previous experience using Companies House, Dun & Bradstreet, ICC.
• Exposure to Blueprint or similar company secretarial software.
• ICSA qualification, solicitor or similar.
• Preparation of board packs including minute taking.
• Working knowledge of legalisation process.

Competencies

• Effective verbal and written communication skills with sound command of English grammar, punctuation, spelling and comprehension
• Excellent inter-personal skills, with the ability to deal with all levels of staff, (particularly at Partner level) and clients
• Ability to use initiative and be pro-active
• Well-disciplined and self-motivated
• Ability to work well under pressure
• Confident approach with an enthusiastic and positive attitude
• Team player
• Time management skills and ability to prioritise
• Organised
• Attention to detail with high level of accuracy
• Ability to meet deadlines

The FirmClyde & Co is a leading global law firm, specialising in the sectors that underpin global trade and commercial activity, namely: insurance, transport, construction, energy, trade and commodities. It is globally integrated, offering a comprehensive range of contentious and non-contentious legal services and commercially-minded legal advice to businesses operating across the world. Clyde & Co is committed to operating in a responsible way. This means progressing towards a diverse and inclusive workforce that reflects the diversity of its communities and clients, using its legal skills to support its communities through pro bono work, volunteering and charitable partnerships, and minimising the impact it has on the environment. The firm has 480 partners, 2400 lawyers, 3200 legal professionals and 5000 people overall in over 60 offices and associated offices worldwide.Our ValuesOur values are the principles that guide the decisions we make, unite us in our endeavours and strengthen our delivery, for our clients and our firm. We:

• Work as one We are a globally connected team of talented people who act with a firm-first mentality to achieve success
• Excel with clients We aim high and challenge ourselves to deliver unique excellence for our clients, keeping them at the centre of everything we do
• Celebrate difference We help each other to be at our best and believe our differences result in greater achievement
• Act boldly We seek new opportunities, take action and learn as we go, recognising that curiosity drives our development and contributes to growth

Role Competency RequirementsClyde & Co is committed to providing extensive, personal and professional development opportunities for our people enabling them to be highly effective in their current role as well as assisting them to fulfil their career aspirations.The competencies are used to inform all aspects of career development. They vary across levels and different business areas and fall under the following areas:Technical Excellence

• Technical legal expertise: the knowledge of the law and ability to apply it
• Research: the ability to conduct research effectively and apply it commercially
• Managing legal processes: the ability to ensure all legal processes are followed efficiently and effectively

People and Team

• Guiding individual performance and development: develops the skills of self and others
• Teamwork and collaboration: working cooperatively and effectively with others
• Leadership: creating high performing teams

Client Relationships and Business Development

• Building business relationships: establishing, maintaining and using relationships to create and develop business opportunities
• Commercial thinking: understanding the commercial drivers
• Cross-selling and business development

Finance and Practice Management

• Finance management and understanding of the business
• Project management: ensuring projects are delivered
• Knowledge sharing

Personal Effectiveness

• Communication
• Clarity of thinking
• Personal contribution

This is the job description as constituted at present; however the Firm reserves the right to reasonably amend it in accordance with the changing needs of the business.#LI-CG1#LI-HYBRID

Expected salary

Location

Guildford, Surrey – London

Job date

Fri, 10 May 2024 07:24:26 GMT

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