Communications and Partnerships Senior Assistant – LICA-5 – Indonesia

South East Asia Multi-Country Office (EAPMCO)

The South East Asia and Pacific Multi Country Office (EAPMCO) supports, develops and oversees the UNOPS portfolio of projects in South East Asia and the Pacific. EAPMCO was established in January 2023 following the merger of the Thailand Multi-Country Office, which covered 20 countries across North East Asia, South East Asia and the Pacific, and the Cambodia Multi-Country Office, which covered 4 countries South East Asia – 3 countries in the Mekong Sub-region (Cambodia, Lao PDR and Vietnam) and the Philippines. EAPMCO currently covers 24 countries across North East Asia, South East Asia and the Pacific. With its head office in Bangkok, the Multi-Country Office comprises nine business units: EAPMCO Thailand, EAPMCO Indonesia, EAPMCO Pacific Operations Cluster, EAPMCO Papua New Guinea, EAPMCO China, EAPMCO Vietnam, EAPMCO Mekong, and EAPMCO Philippines.

In 2023, the UNOPS EAPMCO implemented projects worth more than USD 95.7 million, in the areas of Energy Transition, Digital Transformations, Sustainable Environmental Management, Climate Change, Waste Management, Rule of Law and Access to Justice, Water, Sanitation and Hygiene (WASH), Post Conflict Reintegration, Emergency Relief, Post COVID19 Economic Transformations, and Health, through HR, procurement, construction, contract management, fund and program management services.

The Multi Country Office head office in Bangkok provides strategic direction, operational support, delivery oversight and assurance of the excellence of business processes and quality standards across all of the entire Multi Country Office locations. It is also responsible for developing, delivering and managing the portfolio of engagements in the country of the MCO location itself.

Project Background:

Global Pulse is the UN Secretary-General’s innovation lab. We work at the intersection of innovation and the human sciences to inform, inspire, and strengthen the ability of the UN family and those it serves to anticipate, respond, and adapt to the challenges of today and tomorrow.

From broadening digital inclusion for women in Indonesia to predicting the impact of a disaster in the Philippines or building out a national data strategy in Uganda, our work spans a spectrum of innovations employing the five capabilities outlined by the UN Secretary-General common agenda report: data, digital, innovation, strategic foresight, and behavioural science.

The Global Pulse Asia Pacific hub, based out of Jakarta but serving the wider Asia Pacific region, is a frontrunner in practicing and advocating for inclusive innovation. The hub builds on the successful partnership model that spans over 10 years between the UN and the Government of Indonesia under the Pulse Lab Jakarta portfolio. Drawing on a decade of successes applying system design, big data, and artificial intelligence for platform development and data analytics, the hub co-creates forward-thinking solutions that inform policy, decision-making and creates systemic change. Visit our Knowledge Hub to get an in-depth overview of over 100 projects: http://knowledgehub.pulselabjakarta.org/.

For more information on Global Pulse visit: www.unglobalpulse.org.

Functional Responsibilities

Under the overall supervision of he Partnerships and Advocacy Lead, the Communications and Partnerships Senior Assistant will assist in the implementation of communication and visibility activities.

The Communications and Partnerships Senior Assistant will undertake the following activities/responsibilities:

• Contribute to executing the external communications strategy..
• Participate in researching for weekly social media posts, including marking relevant international days.
• Monitor social media metrics on a monthly basis and help compile data for internal quarterly communications reports.
• Organize the communications on Google Drive, ensuring all materials are systematically uploaded and kept up-to-date.
• Assist in organizing and executing events like conferences, workshops, seminars, and press briefings, handling tasks related to event logistics and coordination.
• Provide support in procurement cases and HR related cases, for instance preparing draft of TOR to be reviewed further
• Perform other duties that may be reasonably requested in alignment with the scope of work outlined above, in order to support the hub’s objectives.
• Assist in coordination in event management or public engagement activities with stakeholders.
• Research events, seminars, publications and announcements, to track and screen opportunities for possible UNGP-AP interventions and identify trends that will drive partnership opportunities.
• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building within partnership development.

Expected Output

• Communication activities implemented as per the yearly action plan in alignment with the external communications strategy.
• Social media matrix and communications drive updated on a weekly basis.
• Contacts database is updated on a fortnightly basis.
• Quarterly internal communications reports produced.
• Quarterly external newsletters disseminated.
• Timely and good quality inputs provided on communication assets, procurement and HR, event preparation
• Event and public outreach management

Education/Experience/Language requirements

Education:

• Secondary education or high school diploma is required.
• Technical/Professional License or Diploma, First university degree or higher degrees preferably in communications or related fields (Media Studies, Journalism, Political Science, or International Relations) fields would be an asset and may substitute some of the required years of experience.

Experience:

• A minimum of five (5) years of work experience in supporting communications, preferably with an international organization with a high school diploma is required.
• Demonstrated experience in producing innovative content for social media (in English) is essential.
• Ability to take initiative, be creative, and work as part of a team is essential.
• Experience/knowledge of Search Engine Optimization (SEO) and social media analytics is a significant asset.
• Experience engaging with media organizations is a significant asset.
• Experience/knowledge of multimedia products (illustration, design, basic video production) is a significant asset.

Language Requirements:

• Fluency (full working knowledge) in English is required.
• Fluency in Indonesian is an asset.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement
Contract level: ICS 5/ LICA 5
Contract duration: One year with the possibility of extension subject to organizational requirements, availability of funds and satisfactory performance
Duty Station: Jakarta, Indonesia

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

The position is open for application only for Indonesia nationals and those who hold valid permission to work in the country.