Administrative Assistant at Stage 4 Solutions

Administrative Assistant (Remote)

Remote Job

Administrative Assistant (Remote)

We are looking for an experienced Administrative Assistant for a global B2B high tech company. This role will be responsible for providing support to two Vice Presidents VP of Global Sourcing and VP of Global Workplace Services and Real Estate.

This is a 6 month project (extensions possible), 40 hour per role. Remote in the US. Flexible to travel into San Diego office for specific events/meetings as requested by the VPs

This is a w2 role as a Stage 4 Solutions employee, health benefits and 401K offered.

Responsibilities:

• Calendar Management: Oversee complex calendars, coordinate meetings and travel arrangements for 2 VPs.
• Communication: Serve as the point of contact for internal and external stakeholders, screening and directing inquiries appropriately.
• Meeting Coordination: Support preparing agendas and scheduling logistics for activities for quarterly team offsites (in-person or virtual events). Some travel.
• Travel Coordination: Arrange domestic and/or international travel itineraries, accommodations, and logistics.
• Expense Management: Process expense reports and ensure compliance with ServiceNow policies.
• Team Support: Collaborate with the Chief of Staff and Executive Assistant reporting to the Chief Procurement Officer to ensure seamless support across the organization.
• Ad hoc Tasks: Handle additional tasks and responsibilities as assigned by the 2 VPs.

Requirement:

• Proven experience (minimum 5 years) as an assistant supporting VP-level executives.
• Proficiency in MS Office (Outlook, Word, Excel, PowerPoint, Teams), Zoom and Concur.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines with urgency.
• Excellent verbal and written communication skills.
• Discretion and confidentiality in handling sensitive information and activities.
• Ability to anticipate needs, think critically, and offer solutions to challenges.
• Flexibility and adaptability to changing priorities and business needs.
• Positive and personable can-do attitude.

Please submit your resume to our network at http://www.stage4solutions.com/careers

(please apply to the Administrative Assistant (Remote) role.)

Please feel free to forward this project opening to others who may be interested.

Stage 4 Solutions is an equal opportunity employer.We celebrate diversity and are committed to providing employees with an inclusive environment that is free of discrimination and harassment. All employment decisions are based on the job requirements and candidates qualifications, without regard to race, color, religion/belief, national origin, gender identity, age, disability, marital status, genetic information or other applicable legally protected characteristics.

Compensation: $35/hr – $40.53/hr