Senior Workplace Coordinator in Sydney, Australia

MongoDB’s mission is to empower innovators to create, transform, and disrupt industries by unleashing the power of software and data. We enable organizations of all sizes to easily build, scale, and run modern applications by helping them modernize legacy workloads, embrace innovation, and unleash AI. Our industry-leading developer data platform, MongoDB Atlas, is the only globally distributed, multi-cloud database and is available in more than 115 regions across AWS, Google Cloud, and Microsoft Azure. Atlas allows customers to build and run applications anywhere—on premises, or across cloud providers. With offices worldwide and over 175,000 new developers signing up to use MongoDB every month, it’s no wonder that leading organizations, like Samsung and Toyota, trust MongoDB to build next-generation, AI-powered applications.

This role can be based out of our Sydney office.

Shifts: 09 AM to 5 PM

This is a unique role that can be demanding at times and requires a specific set of skills and the drive to thrive. But you won’t be alone! You will be supported by a strong local team, including the Local Workplace, as well as a global network of experienced Workplace professionals. Together, we build a collaborative environment where everyone has the opportunity to grow and contribute to the continued success of the business.

It’s an exciting time to join MongoDB!

Responsibilities:

• Plan, organize, and execute workplace events to enhance employee engagement and culture

• Communicate workplace guidelines and expectations effectively to employees

• Continuously learn, think proactively, and take the initiative to coordinate and align tasks for efficient execution

• Own the end-to-end workplace delivery including processes, partnerships and execution – to create a great workplace that is safe, productive and meaningful

• Manage building management, vendor relationships and performance to ensure high-quality service delivery

• Manage proactive and reactive maintenance tasks to keep facilities fully functional and compliant with safety and regulatory standards

• Oversee Annual Maintenance Contracts (AMCs), ensuring timely renewals and adherence to service schedules

• Conduct daily inspections to identify and address potential issues, maintaining high workplace standards

• Respond to, track, and resolve employee requests via the internal ticketing system

• Collaborate with IT and local leadership on workplace projects, ad hoc initiatives, and events

• Partner with HR to support onboarding for new employees, foster a strong office culture, and provide additional support as needed

• Serve as the “office barometer,” using strong emotional intelligence to interpret workplace dynamics and identify areas for improvement

• Proactively engage with local leadership to address team needs and align workplace strategies

• Assist the Senior Workplace Manager by analysing special reports, summarizing key information, and identifying trends

• Maintain a purchasing database to ensure adherence to operating budgets

• Undertake other duties as required, aligned with the nature of the role

Requirements:

• No ego: You are up for anything thrown at you and tend to stay calm in stressful situations

• Experience: 3+ years in Workplace and/or Community and Events

• Administration/Coordination, with proven expertise in workplace operations, facility management, and vendor management. Relevant degree qualification preferred

• Technical Knowledge: Familiarity with hard services, soft services, vendor management, end-to-end events process, etc

• Skills: Strong communication, problem-solving, and organizational skills

• Capabilities: Ability to prioritize tasks, ensure quality service, and collaborate with cross-functional teams

• Technical Proficiency: Proficient in technology and MS Office applications, G-Suite

What Does Success in This Role Look Like?

• Positive feedback from local business leaders and stakeholders

• High-quality service delivery and improvements in workplace processes

• Enhanced employee productivity and experience

• Vibrant workplace with new workplace innovations

To drive the personal growth and business impact of our employees, we’re committed to developing a supportive and enriching culture for everyone. From employee affinity groups, to fertility assistance and a generous parental leave policy, we value our employees’ wellbeing and want to support them along every step of their professional and personal journeys. Learn more about what it’s like to work at MongoDB (https://www.mongodb.com/blog/channel/culture) , and help us make an impact on the world!

MongoDB is committed to providing any necessary accommodations for individuals with disabilities within our application and interview process. To request an accommodation due to a disability, please inform your recruiter.

MongoDB is an equal opportunities employer

Req ID – 1263094594