Contract Support / Finance Administrator in Sydney, Australia

Contract Support / Finance Administrator

Job ID

209228

Posted

04-Mar-2025

Role type

Full-time

Areas of Interest

Accounting/Finance, Administrative

Location(s)

Sydney – New South Wales – Australia

Work for CBRE Global Workplace Solutions (GWS) who are leaders in the facilities management industry

Endless growth opportunities within a Global firm

Collaborative team culture with a diverse mix of work

CBRE is the world’s leading and largest commercial real estate services and investment firm; a growing and visionary organisation, comprised of the best and brightest professionals. Within Global Workspace Solutions, also known as GWS, we are invested in the development and unique needs of our diverse employees and client accounts.

The GWS Local Business deliver consistent solutions with local specialization through operational and service excellence, with deep expertise in the self-delivery of technical and hard services.

The Position

• The Contract Support position is a great role for someone looking to start their career in the Facilities Management space. This role is a blend of operational tasks and finance responsibilities.

• You will work closely with the finance team based in Manila and support with coding and categorisation of services, reviewing of journal entries and reporting. You will also spend time managing the operational matter for the account and be in a customer facing capacity.

• Whether you aspire to excel in facilities management, lead an operations team, or pursue a career in finance, this position will pivot you in the right direction.

Here’s a snapshot of your day

• Manage sickness, absence reporting and holiday tracking.

• Collate and process timesheets & expenses and provide training for team

• Maintain people records such as training, inductions, new starters / leavers (notification; System Set-Up; IT Requests)

• Communicate effectively and build/maintain relationships at all levels with internal and external customers.

• Assist in compiling Site/Area Monthly Contract Review Pack (& attend monthly meetings) and monthly contract meeting reports

• Ordering of materials / parts / PPE

• Plan maintenance visits for Technicians and Sub-Contractors

• Become System Champions e.g. SimPro, Pronto & My Supplier

• Support Work Order Specialist – Contract Support team with planning and scheduling works.

• Drive PPM and Reactive performance through direct engagement with engineering team and service partners

• Familiar with daily operations and the specific scope of the contract e.g. which services are covered and which are chargeable.

• Ensure QHSE documentation is maintained and readily available using CBRE systems.

• Ensure Supplier Management reviews take place and are recorded

• Actively identify/implement innovation across the contract to enhance performance and continue to meet client expectations.

• Keeping the shared CBRE drive and client electronic records up to date to enable full auditable trails.

• Ensure integrity of financial transactions form contract.

• Maintaining the WIP, Open purchase orders, debt to agreed contractual defined parameters and month end financial reporting.

• Create accurate purchase orders, process/raise invoices and create/raise extra works jobs

• Attend and actively participate in weekly finance meeting with contract manager/subcontractors.

• Financial Support: Process invoices, manage reactive and PPM purchase orders, and assist with financial reporting and budgeting.

• Operations & Administration: Schedule maintenance visits, ensure QHSE compliance, and manage work orders.

• Stakeholder Engagement: Maintain records, communicate with clients, and support supplier management.

• Prepare Client monthly finance report and monthly operations report and support in monthly client meetings;

• Financial Support: Process invoices, manage reactive and PPM purchase orders, and assist with financial reporting and budgeting.

• Operations & Administration: Schedule maintenance visits, ensure QHSE compliance, and manage work orders.

• Stakeholder Engagement: Maintain records, communicate with clients, and support supplier management.

• Prepare Client monthly finance report and monthly operations report and support in monthly client meetings

About you:

• Higher educational qualifications or degree

• 1 – 2 years relevant experience

• Accounting or finance background

• Strong excel skills and Power BI experience is preferred.

What’s in it for you?

People are the foundation upon which our success is built. Our company is diverse and so are the opportunities for professional and career development. Our people are free to expand their skills and knowledge to drive their careers and reach their full potential.

We value flexibility and our people work in ways that meet their work/life commitments and support their wellbeing, development and performance. Our people benefit from a range of educational, financial, lifestyle, health and wellbeing benefits and programs, corporate partnerships and discounts, CBRE Cares Foundation, competitive leave offerings and paid volunteer days.

We look forward to hearing from you!

CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)