Executive Assistant – Remote

Executive Assistant

(Finance VPs)

Job location: Ontario (GTA preferred)

Division: Finance 

Hours: 40 hours per week, Monday – Friday 

Employment type: Full-time permanent employment in a remote work-setting

Commitments may extend beyond regular office hours and although this role generally does not require attendance at such events or significant overtime, there are times when it will be necessary to provide support in-person at our office locations, including Toronto, or beyond regular office hours across multiple time zones internationally.

Job summary

We’re searching for an ambitious professional to plant their roots with us as an Executive Assistant. In this role, you will support multiple Finance VPs in the Canada market and collaborate with all levels of the organization to improve processes and help our team achieve global success. You’re organized, motivated, and determined. You anticipate needs a mile away and constantly think four steps ahead. You have a positive attitude that can navigate any challenge and you’re not afraid to step outside your comfort zone to help others. You’re a whiz at MS office and enjoy making checklists, scheduling meetings, and getting things done. Sound exciting? Here is a little more…

As an Executive Assistant, you will support…

Calendar and schedule management:

• Manage the VP’s calendar, schedule appointments, meetings, and travel arrangements efficiently
• Coordinate and prioritize appointments and commitments, and resolve scheduling conflicts and prepare and distribute agendas and presentations as required
• Attend meetings, record minutes, and follow up on action items

Travel and logistics:

• Arrange domestic and international travel itineraries and agendas, including flights, accommodations, ground transportation, and any specific requirements related to cannabis-related events or trade shows, and ensure expenses are submitted through Concur

Communication and correspondence:

• Draft, proofread, and edit correspondence, reports, presentations, and other documents for the executive’s review and approval, ensuring compliance with cannabis industry regulations and guidelines
• Support executive communications by addressing incoming calls and emails, and prioritizing urgent matters while maintaining confidentiality on sensitive matters

Information management and documentation:

• Manage and maintain confidential information, files, records, and databases, adhering to strict data security protocols
• Organize and prioritize incoming documents, emails, and other information, ensuring the executive’s attention is focused on critical matters
• Develop and maintain an efficient filing system for easy retrieval of information

Relationship management:

• Establish and maintain effective working relationships with internal and external stakeholders, including executives, senior leaders, regulatory authorities, suppliers, financial stakeholders & analysts, and partners within the cannabis industry
• Act as a liaison between the VP’s and internal departments they work closely with, coordinating information flow and ensuring timely responses, while ensuring adherence to compliance guidelines governing the manufacturing and distribution of cannabis products

Special Projects and initiatives:

• Assist the VP’s in research, analysis, and preparation of special projects, reports, and presentations (including presentations to leadership team)
• Support Finance engagement initiatives including promoting survey participation, collaborating with VPs to develop action plans, championing engagement initiatives and following up with engagement action plans
• Play an integral role in supporting and executing various social initiatives that focus on improving employee engagement and fostering a positive workplace culture within the Finance division
• Support the VP’s in monitoring project progress, tracking milestones, and ensuring deliverables are met
• Support Investor Relations logistics and coordination
• Ad hoc duties as required including supporting other Executives

You will be set up for success if you have…

• A minimum of five years’ EA experience supporting Vice Presidents (ideally in a public company environment)
• Post-secondary education, such as a University Degree or College Diploma, in Business, Office Administration, or related field (we would also welcome an equivalent combination of education, training, and experience)
• Experience supporting multiple calendars in a fast-paced, evolving environment with the ability to prioritize meetings based on urgency and importance; managing conflicting schedules, engaging in proactive communication and possesses an overall strong sense of judgement.
• Must be proficient with MS Office, including Outlook, Word, PowerPoint, and Excel
• Managing confidential information, and navigating in fast environments with minimal supervision

We can’t wait to meet you if you are…

• A self-motivated individual who leads with integrity and always thinks four steps ahead
• A detailed-oriented professional with excellent time management who can prioritize task effectively in a fast-paced environment
• A dynamic relationship builder with the ability to nurture long-term partnerships with all levels of an organization and collaborate in a team-setting
• An organized initiator who thrives under pressure and can balance multiple projects at once and navigate challenges with a positive attitude successfully
• A natural communicator who specializes in executive communications and can convey complex information in simple formats 

Why you’ll love working at Aurora

Our people are at the heart of everything we do here at Aurora, and we take pride in fostering an inclusive space that inspires our team to love where they work! From rewarding career opportunities to flexible work environments to team activities, we go above and beyond to prioritize your success and here’s how we do it… 

• Flexibility: you will enjoy a flexible work environment that is the perfect blend of work and fun! You will be empowered to achieve work-life balance with flexible hours, remote work options, vacation time, meeting-free-Friday-afternoons and more.
• Total rewards: we will motivate you to go above and beyond with a competitive salary, stock options, an RRSP program, annual bonuses, and a health and personal care spending account for you to use for gym memberships, ski passes or staycations.
• Benefits: we will foster your health and wellness (and your dependents) with our employee benefits package including, employer-paid health and dentalcare premiums, life insurance and LTD policies and a medical cannabis coverage program, designed exclusively for our A-Team, that will provide you with $1,500 of coverage each year (because we truly believe cannabis is the best medicine). 
• Life-long learning: we’re lifelong learners here at Aurora and will invest in your professional development throughout all aspects of your career! You will have access to a tuition assistance program, virtual learning activities and annual performance reviews, to ensure you are provided with the toolkit and support you need to succeed.
• Perks: we love to celebrate our people by providing corporate perks including employee discounts, Perkopolis memberships, company SWAG, paid volunteer time and modern technology.

Team: we are a diverse and global team of cannabis enthusiasts, energetic innovators, fitness gurus, caring parents, foodies and more, with a collective passion to nurture an inclusive environment that helps you grow and provide people better days with cannabis.

Next steps

Apply today by submitting your resume through our website. You can expect your application to be reviewed by our Talent Acquisition Team and we will contact you if we see a fit via email. 

Think you’re the ideal candidate but you don’t meet all the requirements? Apply anyways. We would love to review your application to see if you’re the right fit or find you an alternative opportunity. Not the role for you? Share this posting with your network while subscribing to our Talent Community to learn more about upcoming opportunities (hot tip: if you are an Aurora employee, take advantage of the employee referral program by sharing this posting with someone in your network! If they are the successful candidate, you may be eligible for a bonus!).

Diversity and inclusion

At Aurora, we are proud to foster and celebrate a diverse community of professionals! We take pride in nurturing an inclusive culture that empowers our people to be their authentic selves, celebrate their differences and love where they work.

Our diverse community combined with our inclusive culture, is what sets us apart in the industry and equips our A-Team with superpowers – and this is why, we encourage all candidates to apply for job opportunities regardless of race, national origin, colour, religion, age, gender identity or expression, sexual orientation, marital and family status, disability, or any other identifying characteristic. If you require accommodation (including, but not limited to, an accessible interview site or alternate format of job posting) during the recruitment and selection process, please do not hesitate to let our team know! 

Health and safety

If applicable, Aurora Human Resources will contact you via your email address provided. We do not contact candidates over Facebook or other Social Media apps. You will never be requested to provide confidential information such as banking information or your Social Insurance Number in the interview process.

#LI-REMOTE 

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