Procurement Administrator in Melbourne, Australia

Title:

Procurement Administrator

We are a company of innovators, thinkers, creators, explorers, volunteers and dreamers who all share one goal — to improve the world.

We deliver science, technology and engineering solutions to governments and companies around the world. KBR employs approximately 37,000 people worldwide with customers in more than 80 countries and operations in over 30 countries.

For 65 years, KBR and its heritage companies are proud to have delivered some of Australia’s largest and most complex projects.

With around 2,000 employees in 6 primary offices throughout Australia, we are committed to social and environmental sustainability and delivering projects with a digital mindset driving innovation within our business and for our customers.

We help ensure mission success on land, in the air, at sea, in space and cyberspace for our defence customers.

From individual technologies and services to comprehensive project delivery and mission execution, no other company can match the breadth and depth of KBR.

KBR comprises a diverse team who provide a broad spectrum of capabilities across Australia and the Asia Pacific. Our proven project teams readily address complex and multi-disciplinary activities, providing low-risk and cost-effective solutions to the defence force.

Learn more about our business here. (https://solutions.kbr.com/gsi/)

The Opportunity

Reporting to the Procurement Manager within the Commercial function, the Procurement Administrator will have a diverse range of responsibilities and be crucial to the operations of the Commercial Team. The team is committed to digitisation, creating efficiencies and delivering an exceptional service to our stakeholders, both internal and external. The Procurement Administrator will participate in business and process improvement activities and have the opportunity to collaborate with a diverse range of regional and international teams and championing procurement at the highest level.

This role has exposure to a varied range of administrative tasks and requires someone who can manage many tasks with competing priorities, has excellent time management and interpersonal skills. The Procurement Administrator will at times be required to work under minimal supervision or take direction from multiple stakeholders. The Procurement Administrator will have the opportunity to gain valuable experience in the intricacies of commercial transactions and contribute to the overall efficiency of KBR’s business activities.

Responsibilities

The key responsibilities of the role will include, but are not limited to:

• Procurement:

• Manage SharePoint filing for procurement, sourcing and commercial documentation

• Supplier engagement including but not limited to pre-qualification and onboarding activities

• Management of Supplier register ensuring up to date compliance documentation and renewals as required

• Carry out procurement activities, in-line with company processes, from enquiry to award stages for both goods and services

• Proactively promote DTS Procurement processes, policies and procedures and actively engage with internal stakeholders to ensure process compliance

• Review terms and conditions for low risk, low value procurement activities and coordinate legal review where required

• Advise on and coordinate completion of internal compliance documentation as required for different types of procurement activities including Sole Source Justifications and CAPEX

• Support the Procurement Manager to analyse spend and prepare annual procurement plans

• Support the Chennai Transactional Hub to coordinate responses or additional information required by DTS stakeholders

• Assist internal stakeholders with general procurement, commercial and sourcing queries

• Work with the broader Commercial Team and provide administrative support where required

Qualifications, Skills and Experience

Essential:

• Procurement qualification, either gained or working toward

• 2+ years’ experience in contract administration or procurement administration

• Experienced user of MS Office products, particularly Excel, SharePoint and Word

• Detail-oriented with strong organisational and analytical abilities

• Ability to work independently and collaboratively

• Ability to exercise discretion and protect confidentiality whilst maintaining an approachable attitude

• Demonstrated excellent internal and external stakeholder management

• Eligible to hold and maintain an AGSVA Baseline security clearance

Desirable:

• Bachelor’s degree in Business, Finance, Law or Supply Chain, or MCIPS

• Familiarity with Defence and Government finance and contracting policy and practices

• Experience with SAP

• Knowledge of export controls and the US International Traffic in Arms Regulations (ITAR)

If you’re ready to shape tomorrow, let’s get started. Apply Now!

KBR acknowledges the Traditional Custodians of Country throughout Australia and their continuing connections to land, sea, community and culture. We pay our respects to Elders past and present.

KBR is an equal opportunity employer committed to providing an inclusive and diverse work environment. We encourage candidates of all abilities to apply.

As a Major Service Provider of the Australian Defence Force, an AGSVA security clearance will be required and compliance to International Traffic in Arms Regulations (ITAR). As such, our hiring decisions are based on the key requirements of each role and candidates are selected based on their unique strengths and experiences.

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