Executive Assistant to the Head of Technology at Invisible Technologies

Title: Executive Assistant to the Head of Technology

Location: United States – Remote

Job Description:

Invisible is the operations innovation company transforming how companies are built and run.

We are a tech-enabled service providing solutions to the world’s most complex business problems. Driven by our proprietary process orchestration platform, we seamlessly integrate advanced AI and automation with a global network of thousands of experts. This powerful combination delivers new capabilities and eliminates barriers to execution for our clients, unlocking unprecedented efficiency, scale, and growth opportunities.

Invisible has experienced exponential growth, quadrupling in size year over year for the past three years. At the beginning of 2024, we surpassed an Annual Recurring Revenue (ARR) of $100 million and continue to grow at speed. Operating as a profitable business, we maintain near complete ownership, with a firm foundation built on creating long-term shareholder value. We are excited to create paths to ownership for our specialist roles, providing opportunities for significant personal, professional, and financial growth.

About The Role

As the Executive Assistant to the Head of Technology, you will play a vital role in supporting the operational efficiency of our technology leadership. You’ll manage the Head of Technology’s day-to-day activities, ensuring they have the bandwidth to focus on strategic initiatives. This position is perfect for a highly organized individual with experience in fast-paced, remote environments.

What You’ll Do

• Efficiently manage the Head of Technology’s schedule, ensuring meetings are prioritized and time is optimized.
• Coordinate and prepare materials for meetings, including setting agendas, taking detailed notes, and following up on action items.
• Act as a liaison between the Head of Technology and both internal teams and external partners, ensuring clear and effective communication.
• Handle complex travel arrangements, including planning detailed itineraries and compiling necessary documents for meetings.
• Organize and maintain important documents, keeping everything accessible and up-to-date.
• Plan and coordinate tech-focused events, conferences, and meetings, both virtually and in person.

What We Need

• Minimum of 5-7 years of experience as an Executive Assistant supporting Technology or Engineering executives in high-growth, remote technology companies.
• Exceptional organizational and time-management skills; ability to handle multiple priorities with minimal supervision.
• Excellent verbal and written communication skills with high emotional intelligence (EQ) to navigate sensitive personalities and complex dynamics.
• Proficiency with productivity and collaboration tools such as Google Workspace, Slack, Notion, and Zoom.
• Ability to thrive in a remote, fast-paced, and constantly changing environment.
• Strong attention to detail and a proactive approach to problem-solving.
• Flexibility to work hours that overlap with the Head of Technology’s schedule, ideally US EST or flexibility to work US EST hours.

What’s In It For You

We believe in recognizing exceptional work with exceptional benefits. That’s why we empower our Specialists to work remotely around the world on a schedule that suits their lifestyle.

Compensation:

• Base Salary Range: $110,000 – 130,000

The amount listed above is the expected annual base salary range for this role, subject to change.

Country Hiring Guidelines:
Invisible hires new team members in countries around the world. All of our roles are remote, however some roles may carry specific location-based eligibility requirements. Our Talent Acquisition team can help answer any questions about location after starting the recruiting process.

Privacy Policy:
All candidates and residents of California may visit our Recruitment Privacy Policy and Notice at Collection here.

Accessibility Statement:
We are committed to providing reasonable accommodations for individuals with disabilities. If you need assistance or accommodation due to a disability, please contact our Talent Acquisition team during the recruitment process at [email protected].

Equal Opportunity Statement:
We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or veteran status, or any other basis protected by law.

You may view Invisible Pay Transparency Policy, and Equal Employment Opportunity is the Law notice, by clicking on the corresponding links.

Due to a high volume of candidates, Invisible may use automated decision-maker technologies to filter candidates based on response to our application questions and other provided information. Our use of automated decision-making enables us to be efficient by providing a manageable list of possible candidates that meet our mandatory hiring criteria. If you object to our use of automated decision-making please contact us.