Communications Specialist (Professional English Language Editor) – Retainer

Functional Responsibilities

Summary of Key Functions:

1. Proofreading, editing, and re-writing documentation
2. Finalize assigned reports and project documents to a high level of English

Proofreading, editing, and re-writing documentation

• Under the overall guidance of the Fund Director and direct supervision of the Communications Officer, the latter will monitor the progress of the project, including timeliness and quality control according to UNOPS branding and editorial standards and guidelines).
• Edit documents in English to ensure they are succinct, clear, and appropriate for a range of audiences from donors, International and local NGOs, public sector, UN agencies, community-based groups, and when needed, beneficiaries.
• Grammar, tone, style, content and format of the text should be edited and improved as well as structure, flow and consistency in fact-checking such as terminology, capitalization, spelling, abbreviations, repetition, data, acronyms, notes and references as per the UNOPS editorial standards, policy and language standards.
• Rewrite or re-organize content such as captions, footnotes, headings for selected photographs, charts, captions and other graphic elements as necessary for better flow and readability
• Work on tailored edits that fit the requirements of different platforms and audiences.
• Ensure a strong understanding of the subject matter, effectively utilizing all available reference sources, while maintaining a consistent speed and high volume of output.

Finalize the reports and programme documents to a high level of English

• Provide the finished edited files (using Google Suite or other appropriate softwares as approved by UNOPS) of the documents that are ready to be sent for further communications stages such as professional design and formatting for publishing.
• Consult with respective technical and communication teams for review and comments/ feedback throughout the whole editing process and conduct follow-up discussion until finalizing the documents.
• Provide final proofreading of the designed version in preparation for publication and publishing.
• Submit the final version for publication in Google Documents,PDF files, and other file types as required.
• Provide quality control for LIFT documentation (project documents, reports, etc.) as assigned.

Impact of Results/ Monitoring and Progress Controls

Communication Specialist (Professional English Language Editor) directly impacts on the overall achievement of project results by improving communications, knowledge, information sharing, and reporting standards.