Bid Administrator in Dublin, Ireland

Company Description

Work with Us. Change the World.

At AECOM, we’re delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work helps people and communities thrive. We are the world’s trusted infrastructure consulting firm, partnering with clients to solve the world’s most complex challenges and build legacies for future generations.

There has never been a better time to be at AECOM. With accelerating infrastructure investment worldwide, our services are in great demand. We invite you to bring your bold ideas and big dreams and become part of a global team of over 50,000 planners, designers, engineers, scientists, digital innovators, program and construction managers and other professionals delivering projects that create a positive and tangible impact around the world.

We’re one global team driven by our common purpose to deliver a better world. Join us.

Job Description

Job summary

The Bid Administrator will have the following respondibilities:

• Promote a culture of collaboration, positivity and success, devising a pursuit plan and assist with driving a winning strategy.

• Lead an effective bid team, identify and brief contributors from across the business and manage, motivate and support them throughout the programme.

• Support workshops/planning meetings including working with key proposal contributors to establish a clear win strategy and develop storyboard content.

• Take accountability for and manage the compliance of the submission.

• Oversee reviews of the quality and commercial content and legal compliance.

• Gain client intel from the strategy and growth/marketing/CAM teams and ensure that they are full engaged

• Drive the process to research the client’s aspirations and share this knowledge and intelligence with the team.

• Implement a best practice approach and promote the use of AECOM’s bidding processes and tools to enable capture managers to pursue bronze classified opportunities themselves, where a go/no-go has deemed appropriate.

• Identify bid training requirements.

• Develop the requirements for each bid in a clear and understandable way.

• Manage and maintain version control for bid documents and issue them to the appropriate functions for response/review/signature in line with the bid programme.

• Instill a culture where others share knowledge, insights and learning.

• Identify and share lessons learned as inputs to the continuous improvement of the Major Pursuit Team and B+P UK&I Pursuits Team processes and tools.

• Support the B+P UK&I Pursuits Team Lead to drive professionalism and efficiency in the team and on the bids on which they work.

• Promote the development of (a) people and (b) the behaviour and culture necessary to win, including supporting junior colleagues to develop their bidding skills.

• Train and guide teams to prepare for client interviews and presentations.

• Active management of update of CVs (including thumbnail staff images) and subsequent upload to the B+P CV’s area on the work winning hub.

• Active management of the Irish pipeline to ensure opportunities are recorded, pursued and maximised to support fee conversion and monthly sources of revenue analysis.

Minimum requirements

• Minimum 5 years’ experience in bid management in similar market sectors/industry, with evidence of leading significant/strategic bids within Ireland and the UK.

• Excellent verbal and written communication skills along with experience of managing multi-disciplinary proposals of a high strategic value.

• An eye for detail, not accepting second best and taking personal pride and responsibility for all aspects within their control.

• A sound working knowledge of Microsoft Excel, Word and PowerPoint and Adobe InDesign.

• A flexible, but methodical approach to supporting bidding activities across Ireland and the UK.

• The ability to work professionally and collaboratively and build credibility with colleagues at all levels within the business.

• The ability to work collaboratively with internal clients and to tactfully, but effectively pursue others for contributions as needed.

• The ability to work positively under pressure and deliver quality output to deadlines, inspiring team members to work effectively within the bid team.

• An experienced and efficient multi-tasker.

• Knowledge of eTenders website.

Qualifications

Specific skills

• Microsoft Word, Excel and PowerPoint.

• A working knowledge of Adobe InDesign.

• Desirable: APMP certification.

Additional Information

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About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.

ReqID: J10107015

Business Line: B&P – Buildings & Places

Business Group: DCS

Strategic Business Unit: Europe & India

Career Area: Marketing & Communications

Work Location Model: Hybrid

Legal Entity: AECOM Ireland Limited